Administrative Assistant / Program Leader

Job Description

Job Description

Description :

Job Title : Administrative Assistant / Program Leader

Location : San Francisco Community School-Based Site

Position Type : Full Time, Non Exempt

Reports to : School-Based Club Director

Since 1891, Boys & Girls Clubs of San Francisco (BGCSF) has provided high-quality, community-based youth development services to youth in San Francisco. Our mission is to inspire and enable all young people, especially those from disadvantaged circumstances, to realize their full potential as productive, responsible, and caring citizens. We impact the lives of Club members, primarily ages 6 to 18, by focusing on academic success, healthy lifestyles, good character, community engagement, and job readiness with earning potential. We are nationally recognized for the high-quality of our programs and comprehensive approach to serving youth. Whether you’re joining our administrative team, a Clubhouse team, a school-based team, or our Camp Mendocino team, you’ll be surrounded by enthusiastic, talented, and passionate colleagues who wake up every day ready to inspire young people to reach their full potential.

Position Purpose

Under the direct supervision of the School-Based Club Director, the Administrative Assistant / Program Leader primary role is to provide administrative and program support to the School-Based Club Director as assigned, primarily focusing on management of attendance data, the after school member pickup process, providing support as a float Program Leader, and carrying out administrative duties during the day.

This position is full-time 40 hours weekly.

Key Responsibilities

Data Management - 25%

• Collect and input attendance data, prepare attendance sheets for the team daily, print EMS (Electronic Member System) sheets, collect & review EMS sheets to ensure they are audit-ready
• Maintain data accurately and according to prescribed standards and guidelines, including troubleshooting errors in entries and reporting on information by deadlines.
• Establish systems to ensure staff provide consistently accurate data in a timely fashion, including clearly communicating expectations.
• Support Program Leaders in academic success outcome area through maintaining Power Hour data collection process, collecting quarterly academic reports, and assisting in tracking IEP and 504 plans
• Sustain open lines of communication with supervisor and staff regarding areas for improvement, updates to existing systems, and requests for support

Office / Member Pick-Up Process Management -25%

Program Leader Responsibilities - 30%

Administrative Support - 20%

Requirements :

Preferred Skills

Physical Requirements

Benefits

Pay

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and BGCSF needs. At BGCSF, our decisions are based on other factors and dependent on circumstances for each position. Depending on the need and requirement of the position, an individual could be hired at or near the entry level, mid - level or top of the range for their role and compensation. As such, a reasonable estimate of the current range is $26.00 to $27.00 per hour.

Disclaimer

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job. The organization has the discretion to relocate / reassign a person, as needed.