Office Manager

JOB SUMMARY

Support program operations including administrative responsibilities such as supervising administrative / billing staff, reports, ordering supplies, data entry, billing report tracking, filing, phones, and sorting mail.

RESPONSIBILITIES

Reasonable accommodation may be made for individuals with disabilities to perform essential job functions.

• Support program operations, record-keeping systems, forms control, office needs, and administrative performance and communications.
• Act as liaison to property management, vendors, and corporate departments.
• Facilitate reimbursements, invoice and check request tracking, petty cash custodian. Log receipt of incoming checks and / or cash, account deposits through designated channels.
• Screen calls, departmental communication, and administrative duties.
• Greet, receive, and assist visitors and callers.
• Aid general program operation including errands, office supplies inventory, ordering, and responsibility for office equipment maintenance.
• Enter data, such as demographics, history and extent of disease, diagnostic procedures and treatment.
• Maintain confidentiality of client’s care.
• Participate in scheduled program meetings.

QUALIFICATIONS

PHYSICAL REQUIREMENTS

These physical demands represent what must be met to successfully perform the essential functions of this position. As mentioned above, reasonable accommodation may be made for qualified disabilities.

☐ Seeing ☒ Hearing

☒ Speaking ☒ Stooping / Bending

☒ Working in cramped spaces ☒ Moving around facility

☒ Moving between offices / clients ☒ Driving – light errands

☐ Climbing ☒ Lifting / carrying heavy items

☐ Driving – in the course of job duties ☐ Using hands / fingers

☐ Pushing / pulling / dragging items ☒ Standing for long periods

☒ Sitting for long periods ☐ Working outside / underground