Supervisor Patient Access - Hospital

Patient Access Supervisor

The Patient Access Supervisor is responsible for providing guidance to the Patient Access Representatives, expediting patient flow, and coordinating the registration of all patients. Also supervises the scheduling of patient procedures and assists with related process workflows. As a working supervisor, the Supervisor Patient Access works directly with staff, patients, and their families in the admission and / or payment collection process. Communicates with other departments to expedite the admission process. Relies on extensive experience and judgment to accomplish responsibilities, while creativity is expected to perform job, and leads and directs the work of others.

Responsibilities

1. Supervision : This will have been satisfactorily performed when

• Directly oversee the daily activities of the registration areas to ensure departmental standards are met. Regularly educate / huddle with all registration staff providing information regarding changes pertinent to their roles. Work with direct reports to ensure excellent quality of work is performed.
• Training is provided to all admission staff and training documentation / competency checklist is completed correctly at the end of the training period. Coaching is provided as requested to assure an overall admission accuracy score of 98%.
• All admission staff has been properly trained on and with the ADT system, E-mail, Passport Insurance verification, Medical Necessity Software and all admission forms, printer, hospital and department policies and procedures, phone system, downtime process, collection process and all business office functions provided by admission staff.
• Trains and retrain staff concerning Regulatory changes and relays as evidenced by attendance sheets and documentation of training.
• All Scheduling staff has been properly trained on and with the Cerner system, FaxGate and related Scheduling policies and procedures, phone system, downtime process and all business office functions provided by Scheduling staff.
• Educational in service for staff has been done for all admission staff concerning scheduling processes.
• Staff training manual is kept current and updated for new hires and re-training of the staff.
• Staff is informed monthly of admission error status informed of area of improvement or rewarded for job well done.
• The flexibility of a working supervisor is demonstrated by the assumption of necessary roles within the department to assure departmental objectives are met.
• Maintain accurate attendance records for employees and assist with the processing of payroll by maintaining employee edit requests.
• Assist Manager with employee evaluations.
• Ensure all personnel and departmental policies and procedures are followed.
• Resolve all concerns / complaints that occur while on duty without depending on staff to resolve and / or defuse situations
• Review schedule at start of shift to ensure appropriate coverage is available.

2. Quality : This will have been satisfactorily performed when

3. Customer Service : This will have been satisfactorily performed when

4. Financial : This will have been satisfactorily performed when

5. Other Duties as Assigned : This will have been satisfactorily performed when

Qualifications

Education : High school diploma or equivalent

Experience : 4 years' experience in the function of hospital registration, hospital or related area

Licensure / Certification : Certified Healthcare Access Associate (CHAA) Certification

Certification required within six (6) months of hire.