Payroll & Benefits Specialist

Job Description

Job Description

Salary : $34.50-38.50

Payroll & Benefits Specialist

Hybrid Remote / In-Person Full-Time (40 hours per week) Position in Oakland, CA (Non-Exempt)

Reports To : HR Manager

Who We Are

Ruby's Place dba Restorative Pathways (RP) is an innovative nonprofit committed to ending domestic violence, human trafficking, and violent crime through hope, advocacy and connection. Our services include emergency shelter, transitional housing, rental subsidies, mental health services, substance recovery, and wrap-around services. All our services are trauma-sensitive and client-centered and are provided at no cost to our clients. All programs are low barrier.

RP is led by survivors with a focus on reflection, innovation, and connection. We believe in fostering relationships, both in our direct service work and throughout our internal work culture. We aim to cultivate a workplace that appreciates and emphasizes the voices of those most impacted by violence. We recognize these voices are vital to interrupting the cycle of violence and transforming lives towards safety, unity, and trust.

Who You Are

You have excellent organizational skills and are highly detail oriented. You navigate fast paced environments effectively and efficiently and are comfortable with continual change and updates. You enjoy working both collaboratively and independently. You are adept at time management with a proven ability that you can plan, organize and execute to meet deadlines. You are comfortable working as part of a team and are an accountable collaborator. You excel at organizing, prioritizing, and following through on multiple time-sensitive projects. You are flexible, creative, and take initiative in handling emergencies.

You have excellent interpersonal skills and strong techniques for relationship building. You have a strong commitment to preventing interpersonal violence as well as an understanding of, and sensitivity to, serving diverse populations. You believe people should determine their own path towards healing, and have an orientation towards survivor-centered services.

What qualifications are required for this position?

You also have :

• Minimum of 2 years of payroll experience, preferably in a non-profit environment
• Minimum of 2 years of experience administering medical, dental and vision plans
• Minimum of 1 year of experience administering 403(b) or 401(k) plans
• Previous experience working and maintaining and HRIS, experience in BambooHR preferred
• Previous experience in Google suite
• Proficient in Microsoft Office products
• Demonstrated written and verbal communication skills
• Demonstrated knowledge of CA overtime regulations
• Demonstrated high level of professionalism in the workplace
• Flexibility and willingness to work with changing priorities
• Prior experience and demonstrated success with working with a diverse workforce and at all organizational levels
• Sensitivity to the needs of individuals who are victims of domestic violence, human trafficking, or homelessness.
• Ability to complete all required background checks. Additional requirements may be deemed necessary, including fingerprinting (Live Scan), completion of all Community Care Licensing (CCL) documents, a suitability process through ORR and ability to meet CCL licensing requirements.

What You Will Do

In this role you will be responsible for processing accurate and timely regular semimonthly payroll for staff members at Restorative Pathways while maintaining compliance with state and federal laws and regulations. You will calculate and process off cycle payroll (i.e. adjustment checks, final checks, etc.). You will administer benefits (medical, dental, 403b, life, etc.). This includes ensuring the benefits are listed accurately in the benefits portal (Ease), payroll system and the HRIS (BambooHR). You will ensure accuracy of data between all systems the HR team uses. This includes entry of updated / new information across all systems / platforms as well as regularly reviewing each system and running parallel reports to actively cross check and maintain data between systems. You will field questions from staff and management and either answer or elevate them. As with other members of the HR team, this role will be expected to work together seamlessly as part of the HR team, communicate with each other and provide cross support as needed.

Responsibilities include

Process regular semimonthly payroll for all Restorative Pathways staff

Send a welcome email to incoming staff members with details on what benefits they qualify for.

Enter new employee information into all applicable HR systems including the HRIS, timekeeping, payroll, benefits portal and others as appropriate.

Ensure all staff enroll or decline benefits by the deadline annually.

Assist hiring managers as needed with review of candidates, phone screens, etc.

Train new employees (both management and non-management) on use of the timekeeping and payroll systems

Working Conditions

This position is eligible for hybrid in person & remote work. Time spent on-site versus remote working will be discussed and agreed upon with your supervisor.You are expected to be availableon-site as necessary given business needs. You must be able to stand for long periods of time and perform physical activities, including lifting up to 25 pounds. You will be subject to frequent interruptions and must be able to multitask and handle stress.

Local travel in the greater Bay Area may be required.

Applying

The pay scale for the Payroll & Benefits Specialist is $34.50-$38.50 per hour, non-exempt. The benefits that come with working at Rubys Place at full-time hours include medical, dental, and vision plans, a life insurance policy, significant vacation, sick time, restorative care time, and immediate vesting in our 403(b) with a generous match. This is a full-time, 40 hours per week, hourly position. This is a hybrid position (flex work), with some days required in our Castro Valley Office. Applicants must be located in the greater Bay Area.

Preference will be given to internal applicants.

At Rubys Place, we are committed to workplace diversity and providing equal employment opportunities. Please also note that we are going to be especially excited about candidates who understand the unique nature of a mission-driven organization and have lived experience or direct experience working with survivors of domestic violence, human trafficking, or violent crime.