Part-time Temporary Administrative Assistant

JOB TITLE : Administrative Assistant to the Dean of Students Office

DEPARTMENT : Academics

WORK SCHEDULE M-F 7 : 30am - 3 : 30pm

JOB CLASSIFICATION : Temporary, part-time, non-exempt

REPORT TO : Dean of Students.

Rate : $20 per hour

JOB SUMMARY : The Administrative Assistant to the Dean of Students Office provides essential

support to the daily operations of the office and the building in which it resides. The role is

responsible for answering incoming calls, tracking and recording student attendance, maintaining

the Deans' Office budgets, and managing weekly infraction, detention, and Restoration Plan records.

The Administrative Assistant also offers direct support to the Dean and Assistant Deans of

Students, contributing to the smooth functioning of the department and the overall mission of The

Stony Brook School.

CAPABILITIES REQUIRED :

The ideal candidate will be comfortable acknowledging and adhering to the basic tenets of the

Christian Faith as stated in the Platform and Principles of The Stony Brook School. Three key

qualities are essential to success in this role :

1. A desire to support programs in a Christian education environment that prioritizes the

spiritual, intellectual, and social development of children and teenagers.

2. A genuine commitment to creating an atmosphere of joy, peace, and hospitality for students,

parents, and faculty.

3. Flexibility and patience in navigating the varied needs and schedules of students and families.

The individual must be highly organized, efficient, and able to work independently while

communicating effectively, both verbally and in writing, with all constituents. Strong computer

skills are required, including proficiency with Google Drive, Google Docs, Google Sheets,

Microsoft Word, Excel, PowerPoint, and PageMaker (or comparable software). is required.

CAPABILITIES ILLUSTRATED :

The duties described below are intended to serve as guidelines, not limitations, for the

responsibilities of the Administrative Assistant to the Dean of Students Office. Additional duties

may be assigned as needed to support the school community.

1. Manage appointments for the Dean and Assistant Deans of Students

2. Manage the budgets for the Dean and Assistant Deans of Students

3. Handle travel logistics for the Dean and Assistant Deans of Students

4. Manage the Parent-Teacher Conference Sign Ups and Details (Fall)

5. Answer the Dean of Students Office phone

6. Welcome students, faculty, parents and visitors to the office and assist with questions

and concerns

7. Track student attendance for three of the six grades

8. Manage infraction, detention and Restoration Plan tracking for grades 9 - 12

9. Support the Assistant Deans of Students with Advisory and Assembly logistics

10. Assist with bus drills, lockdown drills, and fire drills

11. Serve as an Advisory Group Leader

12. Supervise Office Workjob students from 3 : 20 - 3 : 30pm

Founded in 1922, The Stony Brook School exists to challenge young men and women to know

Jesus Christ as Lord, to love others as themselves, and to grow in knowledge and skill. As an

independent college preparatory school for grades 7-12, we inspire students to lead lives of

significance and service through their character, leadership, and faith. Nestled on the scenic

North Shore of Long Island, our campus is a haven for academic excellence, spiritual growth,

and lifelong friendships.

Equal Employment Opportunity : In order to provide equal employment and advancement

opportunities to all individuals, employment decisions at The Stony Brook School will be based

on merit, qualifications, experience, and abilities. We do not discriminate based on race, color,

sex, national origin, age, citizenship, genetic predisposition, or any characteristic protected by

law.

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