Administrative Assistant

Job Description

Job Description

Salary : $20-22 / hr

Do you value mental and emotional well-being as part of a persons overall wellness? Serenium Therapy & Wellness is looking for the right person to help assist our admin team. As an Administrative Assistant, youll partner closely with the Director of Administration & Operations to support a wide range of administrative and operational needs. Youll play a key role in keeping our systems organized, our processes running smoothly, and our team set up for success.

Role Responsibilities include, but are not limited to :

Credentialing & Provider Profile Management

Update and maintain CAQH profiles for all applicable providers.

Obtain, verify, and update provider documentation (liability insurance, drivers license, clinical licenses, etc.)

Create and maintain new hire profiles in all required systems.

Establish and update provider profiles on Psychology Today, Zocdoc, and other directories as needed.

Administrative & HR Support

Review and help process weekly timesheets for accuracy and compliance.

Maintain and update provider and staff profiles within BambooHR.

Assist in assigning, tracking, and supporting TalentLMS trainings.

Support onboarding processes and ensure smooth completion of new hire administrative tasks.

Medical Records

Support Assist in completing and organizing medical records, ensuring accuracy, confidentiality, and compliance with internal policies and regulatory standards.

Work with clinical and administrative staff to resolve documentation gaps as needed.

General Administrative Duties

Perform a wide range of flexible administrative tasks as assigned.

Provide ongoing support to leadership on special projects and operational needs.

Communicate effectively and professionally with staff, providers, and organizational partners.

Maintain confidentiality and adhere to HIPAA and internal compliance standards.

Availability

40 hours per week

Monday-Friday only, weekends are yours to enjoy!

Full benefits available after 90-day probationary period