Equity & Executive Compensation Analyst

Job Description

SUMMARY: The Equity and Executive Compensation Analyst manages the day-to-day administration of all aspects of the company's equity compensation plans, including stock options, restricted stock awards, restricted stock units and performance stock units as well all aspects of executive compensation.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and special projects may be assigned.

1. Plan Administration

• Administer equity plans, including tracking of plan balances, NEO restricted stock and performance units, online grant process, exercises and releases, cancellations, and terminations.
• Manages and maintains database integrity and ensuring accuracy of employee data contained in the Benefits Online portal.
• Manages the processes and act as the subject matter expert to ensure effective coordination of all activities between payroll, tax, accounting, legal, and vendor for all grant and vesting events.
• Monitors burn rate, projected need for new authorizations.
• Leads efforts to implement and improve processes related to equity program, including the implementation of automated solutions.
• Serves as a primary point of contact for executive and employee participant inquiries and requests as related to awards.
• Assist with employee training on, and policies related to, the equity compensation program.

2. Accounting & Financial Reporting & Tax

• Supports accounting, financial reporting and tax functions with respect to equity award transactions; may include maintaining reports and preparing or assisting with monthly, quarterly, and annual reconciliations and reviews of accuracy of equity award transaction data.
• Works closely with payroll department for processing of executive incentive payments.
• Prepares annual and ad-hoc requests for NEOs and BOD pertaining to information needed for individual tax filings.
• Coordinates the Company's quarterly shareholder dividend payment process including funding to transfer agent, calculating and maintaining recordkeeping of dividend payments for unvested shares paid to employees and non-employee directors and supporting the payroll team with processing of dividend payments to employees on unvested shares.
• Works with SOX 404 team to maintain and document appropriate internal control procedures: interfaces as necessary with internal and external auditors.
• Identifies opportunities for process improvement.

3. Proxy

• Assists as needed with proxy planning and preparation, particularly as it relates to disclosures about executive and equity-based compensation. Familiarity with related SEC rules a plus, but not required.

4. Governance

• Identifies when Forms 3, 4, and 5 are required and assists with filings.
• Maintains ownership tracking for Section 16 Officers and Directors.
• Supports10b5-1 plan transactions for directors and NEOs, including coordinating with brokers, processing transactions, and supporting timely reporting as needed.
• As requested, assists with preparation of materials and deliverables for the Compensation Committee.
• Assists in compiling and analyzing benchmarking data with respect to equity and executive compensation plans.
• Coordinates with external compensation consultant with respect to NEO compensation plans.

5. Other

• Maintain high regard for privacy and confidentiality.
• Assist with other special projects and confidential matters as requested
• Adheres to and complies with applicable, federal and state laws, regulations and guidance, including those related to anti-money laundering ( Bank Secrecy Act, US PATRIOT Act, etc.).
• Adheres to Bank policies and procedures and completes required training.
• Identifies and reports suspicious activity.

EDUCATION

Bachelor's Degree or equivalent experience, in finance or accounting strongly preferred.

EXPERIENCE

• Minimum completion of Certified Equity Professional (CEP) Level 2; full designation (Level 3) preferred.
• Minimum of 3+ years of stock administration role in a publicly traded company.
• Experienced with Benefits Online equity system.
• Proficient in Excel.
• Strong organization and communication skills.
• Comprehensive knowledge of various types of equity awards and programs across multiple jurisdictions.
• Ability to work independently, manage multiple priorities in a fast-paced environment.
• Familiar with ASC 712, accounting for compensation, is a plus.
• Ability to be discrete when dealing with confidential information.