Project Assistant

divh2Project Assistant / h2pContra Costa Electric is recruiting for a Project Assistant reporting directly to the Project Assistant Team Lead, located in Martinez, CA, with daily interface with the Project Management and Field Teams. The Project Assistant is an integral part of the construction process and helps meaningfully contribute administrative support to the project team, resulting in exceptionally executed projects and customer satisfaction. / ppResponsibilities include document control, cost control, general clerical duties and related activities. / ph3Essential Duties Responsibilities / h3pDocument Control / pulliAssist with project set-up and maintain and manage comprehensive project document controls. / liliAssist with project start up and close-out meeting requirements, and coordination of periodic job progress meetings including preparing agendas and recording meeting minutes. / liliProcess project drawing changes and provide timely information to the field and project teams for potential change orders. / liliAssist in creating and responding to requests for information. / liliWork with the project teams to assemble and process submittals and track approval of submitted products. / liliCollect and assemble all project close-out documentation per customer requirements. / li / ulpCost Control : / pulliProcess and manage project billing including schedule of values, time and material billing, lien waivers, and customer specific billing requirements. / liliObtain and submit compliance documents including lien waivers and customer specific compliance as required by the project. / liliSupport subcontractor monthly billing processes and compliance documents including verification of electronic processing of invoices and coordination of payments, up to and including final close-out. / liliWork with project team to respond to requests for proposal as a result of potential change documents. / liliGenerate potential change orders and manage approval tracking. / liliProcess prime contract change orders and associated subcontract changes as applicable. / li / ulpGeneral : / pulliQuickly learn and apply practices and technical skills. / liliWork independently after having been shown how to accomplish assignments. / liliWillingness to evaluate assignments and recommend improvements. / liliPractice excellent organization and remain upbeat and pleasant even when facing the pressure of pending or multiple deadlines. / liliComply with all company operating policies, procedures, and safety requirements. / liliComply with EMCORs Values, Business Code of Conduct, and Business Ethics. / liliAble to work 40 hours per week in Martinez, CA with some travel to job sites as needed. / li / ulh3Qualifications / h3pstrongREQUIRED COMPETENCIES / strong / ppThe requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully. / pulliStrong teamwork mentality and ability to work in a collaborative environment across departments. / liliStrong organizational, record keeping and follow-up skills. / liliSelf-motivated, with aptitude for attention to detail and ability to prioritize workflow. / liliAbility to manage multiple tasks and meet deadlines on a daily basis. / liliCustomer focused mindset with ability to meet customers expectations and requirements. / liliBusiness communication savvy with excellent oral and written communication skills. / liliDisplay a professional and positive appearance as representative of the Company. / li / ulpstrongQUALIFICATIONS / strong / ppTo perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. / ppThis position requires the flexibility to work with other departments of the Company in the Martinez office, as well as working directly with project field staff and / or on project work sites as needed. / ppstrongPREFERRED EDUCATION AND EXPERIENCE / strong / pulli1-3 years related experience providing support for commercial construction projects preferred. / liliHigh school diploma or GED required. / liliAssociates degree in related field may be substituted for experience. / liliUnderstanding of project phases from preconstruction to close-out is preferred. / li / ulpstrongCOMPUTER SKILLS / strong / pulliMust demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel). / liliProficiency with Adobe Acrobat. / liliKnowledge of Prolog Manager or similar project document control software a plus. / li / ulpstrongLANGUAGE SKILLS / strong / ppMust have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations. / ppstrongPHYSICAL DEMANDS WORK ENVIRONMENT / strong / ppThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. / ppThe physical demands of this position are those associated with working in a typical office environment. / ppWhile performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees. This role requires the ability to work at a computer (reading and keying) for extended periods of time. The employee must move within the office to retrieve files and meet with employees in their offices or conference room. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, or crouch. The employee may occasionally lift and / or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. / ppWhile performing the duties of this job, the employee may be occasionally required to travel by car (as a passenger or driver) to Job Sites, or to attend Commercial events / training, and must have the ability to navigate around job sites. / ph3Equal Opportunity Employer / h3pAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled / ph3Notice to Prospective Employees / h3pNotice to prospective employees : There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent. / ph3Geographic Disclosure / h3pCONTRA COSTA ELECTRIC, INC. is and EMCOR company and offers a full benefit package including : Medical, dental, vision, and prescription; 401k with company match; Paid holidays; Educational assistance; Salary based on experience and qualifications. Salary Range from $45,000 to $52,000 / ppAs a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer / Veterans / Disabled. / ppNOTE : This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. / p / div