Administrative Assist PT

Job Details Job Location Savannah, GA Position Type Part Time Regular   Description

Job Summary :

The Administrative Assistant will perform a wide variety of secretarial and clerical duties. This person must possess strong organization and time management skills with the ability to simultaneously manage multiple tasks. The Administrative Assistant will be responsible for answering phone calls, receiving visitors, filing, conducting research, preparing reports, preparing correspondences, arranging meetings and managing calendars.

Essential Functions :

• Answer and receive all incoming calls and correspondence in a prompt and friendly manner, directing calls to appropriate parties and taking messages.
• Prepare invoices, reports, memos, letters, financial statements and other documents in an accurate and timely manner, using word processing, spreadsheet, database, or presentation software.
• Apply customer service skills, representing the Southwest Key Programs, Inc. in a positive way while working with the public and assist as necessary with special events.
• Maintain accurate and current information for billing, data collection, travel expenses, accounts, petty cash and budget.
• Open, sort, and distribute incoming mail and equipment.
• Help maintain the department's calendar and assist with scheduling and travel arrangements for departmental staff.
• Perform general office duties, such as maintaining records management database systems, and performing basic bookkeeping work.

Other Functions :

Qualifications

Qualifications and Requirements :

Physical Demands :

Must be able to read, write, and communicate both verbally and in written form to express and exchange ideas. While performing the responsibilities of this job, the employee must be able to access all components of work station and other office equipment. Frequent typing, writing, bending and twisting. Must be able to lift up to 10 pounds.

Work Environment :

General office environment with moderate noise. This position is mostly sedentary, involves sitting most of the time, but may involve walking or standing for brief periods of time. A busy environment with many unscheduled interruptions. Frequent computer use at workstation for extended periods of time. Public contact position requiring appropriate business apparel.