Administrative Assistant

Administrative Assistant

A Snapshot of Your Day : The Administrative Assistant will have daily check-ins with Gingco for workspace desk and / or conference room reserved. This position will book travel in Concur system, fill out BTAT for travels and execute expense reports, in addition, consistently order office supplies and other office items via Ariba Guided Buying system. Send documents needing Apostilles to Agency in Jacksonville. Verify invoices on NextGen application, Update distribution list Onboard / Offboard staff as needed laptops, cell phones, PKI badge, email account, etc. Assist staff with requests via email when needed (direct them to where they need).

How You'll Make an Impact : Provide administrative assistance to directors such as travel, expense report, presentations etc. Work with other Admins to support the needs of RLA. Issue access to LAN folders for RLA and Super Requestor rights to assist Team as needed. Attend internal Admin Forum meetings via TEAMS to keep up with processes. Keep log of locker keys needed to update for new hires / interns or termed staff. Reserve conference rooms and order catering if needed. Send out emails to disseminate information of processes as they arise.

What You Bring : Bachelor's Degree preferred; Associates or other HR certifications a plus; 3+ years experience in administrative support. Bilingual is required; Spanish proficiency preferred. Effective communication (English and Spanish) and presentation skills. Excellent knowledge in SAP (or other software / hardware), proficiency in Microsoft Office. Excellent ability to work on your own with minimal supervision, assist other admins as needed. Applicants must be legally authorized for employment in the United States without need for current or future employer-sponsored work authorization. Siemens Energy employees with current visa sponsorship may be eligible for internal transfers.

About the Team : Gas Services Our Gas Services division offers Low-emission power generation through service and decarbonization. Zero or low emission power generation and all gas turbines under one roof, steam turbines and generators. Decarbonization opportunities through service offerings, modernization, and digitalization of the fleet.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation. Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation. Find out how you can make a difference at Siemens Energy.

Rewards : Career growth and development opportunities; supportive work culture Company paid Health and wellness benefits Paid Time Off and paid holidays 401K savings plan with company match Family building benefits Parental leave Equal Employment Opportunity Statement Siemens Energy is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.