Document Services Specialist

Document Services Specialist

Lowenstein Sandler is one of the most sophisticated law firms in the United States, with over 400 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, New Jersey, Utah, and Washington, D.C. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse, equitable, and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.

The services offered by the Document Services Specialist include coordinating word processing workflow, editing complex documents, spreadsheets, and presentations, creating zip files, printing and delivering multiple e-mail attachments. Careful attention must be paid to formatting as documents must be accurate and look professional. This position requires extensive knowledge and experience with graphics, desktop publishing, database, file management and advanced word processing software packages.

Essential Job Requirements

• Coordinate flow of word processing work across offices as well as among day, night, and weekend staff.
• Create, revise and format complex legal documents, spreadsheets, and presentations, adhering to Firm policy and guidelines.
• Troubleshoot documents.
• Answer questions and provide technical assistance when required.
• Convert documents from Word to PDF or from PDF to Word.
• Clean-up and format scanned documents.
• Proofread work for accuracy prior to routing or returning to attorneys / employees.
• Transcribe audio files and tapes into letters, reports, marketing presentations and supporting handouts.
• Attend all mandatory training classes and remain current on available technology, utilizing it to the fullest.
• Accept change and work to incorporate change into daily work environment.
• Utilize various software applications to create marketing publications, pitch materials, intranet banners, firm event materials, etc.

Skills, Knowledge, and Abilities

Office Location : Roseland, NJ or New York, NY (Fully Remote) Schedule : Full-time, Fully Remote, Monday through Friday, 1 : 00 pm - 9 : 00 pm ET Amount of Travel Required : None The expected salary range for candidates meeting the requirements of this position is $70,000 to $80,000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.

This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee. Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral. Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and / or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.