Executive Assistant, Limited Term

Posting Details

Position Information

Position Title

Executive Assistant, Limited Term

Position Type

Limited-Term

Job Number

SA67424

Full or Part Time

full-time 40 hours weekly

Fair Labor Standard Act Classification

Exempt

Anticipated Pay Range

$82,000 - $88,000

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

The Executive Assistant provides high-level administrative, organizational, and operational support to the Interim Vice President for Finance & Controller. This role serves as a critical partner in managing priorities, ensuring timely execution of financial deadlines, and facilitating communication within the Financial Services department and with other campus departments. The Executive Assistant is entrusted with sensitive and confidential information and plays a key role in helping the Financial Services division operate smoothly and efficiently.

Responsibilities

Administrative & Executive Support :

• Manage and optimize the VP's calendar, ensuring strategic use of time and prioritization of critical meetings.
• Screen and prioritize incoming communications; draft responses and handle routine inquiries.
• Meeting prep : gathering background, prepping briefing notes, circulating agendas. Ensure the VP arrives at meetings on time.
• Prepare expense reports and P-card reconciliations, handling receipts, ensuring compliance.
• Request suppliers, create requisitions, and submit invoices for payments
• Prepare documents for VP signature and distribute executed copies to requesters.
• Handle logistics with HR and IS&T.
• Book flights, hotels, cars, and prepare travel itineraries.

Finance & Operations Coordination :

Project Management and Event Support :

Required Qualifications

Desired Qualifications

Special Instructions to Applicants

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References

Maximum Number of References