Project Controls Manager - ASL

Project Controls Manager - ASL

This position is primarily responsible for providing financial and business analysis support to the AOR Vice President and Program and Project Managers. The Project Controls Manager will provide project and administrative support to facilitate planning, coordinating, scheduling, and firm fixed price and cost-reimbursable cost accounting for Federal construction and environmental remediation contracts to ensure that goals / objectives of projects are accomplished within a prescribed time frame and funding parameters. Additional duties will include coordinating with the Contracts Manager and Ahtna Inc Shared Services to ensure invoicing, reporting, look-ahead rates and rate adjustments are performed in accordance with Prime Contract requirements. Initially this role will include travel to project sites to initiate and manage daily cost tracking, and to train and mentor field staff. The position may include other logistical support services.

The salary range for this position is $111,481-$139,351 / year. It comes with a competitive and comprehensive benefits package, including medical, dental, and vision insurance, life insurance, a 401(k) plan with a 3% match, paid time off (PTO), company-paid holidays, and an annual performance bonus.

This position will be posted for 5 days or until filled.

Essential Duties and Responsibilities include :

• Work with AOR Vice President to establish and continually improve procedures and reporting consistent with general Project Management standards and Prime Contract requirements.
• Act as a liaison between Program Managers / Project Staff and others, such as AI Shared Services and other departments, external contacts, clients, etc. May be required to arrange meetings, clarify and resolve problems, coordinate work.
• Implement / manage client invoicing, daily cost reporting, look-ahead rates, and rate adjustments for cost-reimbursable contracts with the Federal Government.
• Oversee and / or process day-to-date administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, operating budgets, etc.) per supervisor's authorization.
• Prepare EAC, ETC, and project variance reports and templates.
• Coordinate and act as liaison between finance and program management for monthly reporting requirements.
• Assist in preparing documents for use in reconciling one or more of the following : project invoicing, payables, receivable transactions and / or subcontractor / vendor invoices.
• Process vendor / subcontractor invoices for payment, making comparisons to purchase order / subcontract, material receiving report to verify quantities, prices, payment terms, and freight charges.
• Review and / or code purchase orders, subcontractor invoices, costs, quantities, and actual expenditures for input into cost collection system.
• Review field crew timesheets for accurate project coding, labor categories, and time collection; process per diem based on contract accepted rates; and process and code weekly expense reports.
• Coordinate delivery requirements with vendor and supervisor. Interface with PMs, accounting and vendors to clarify invoice problems, prepare back charges, etc.
• Assist in the development and implementation of goals, policies, priorities and procedures relating to operational processes.
• Assist in the review of Estimate at Completion, and Estimate to Complete, reports prior to submitting to the finance department.
• Work closely with project management to maintain accurate job-cost records. Contact billing, job budgets, change orders, and percentage of completion for job tasks.
• Assist in the planning, development, implementation and approval of strategy for budgets with the AOR Vice President; including facilities, labor and capital expenditures and operational development (covering particular areas relevant to the operation's structure, market, etc.).
• Work directly with Program and Project Managers to maintain accurate job-cost records, contract billing, job budgets, change orders and percentage of completion for job tasks.
• Has significant experience with multiple Federal contact types including fixed price, time and material, cost reimbursable, fixed unit price, etc.
• Work with Executive Management on the development of Board Meeting presentations.
• Support AOR Vice President, Contracts Manager, and project team in preparing and submitting necessary documents and forms as required by the contracts.
• Maintain clear communication with executive management.
• Perform any other duties as assigned by management.

Supervision : Yes

Minimum Qualifications :

Preferred Qualifications :

Shareholder Preference : Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

Core Competencies :

Working Environment : Generally, an indoor office environment with frequent interruptions, often noisy, high-paced atmosphere, with tendencies of having an extremely heavy workload. This role routinely uses standard office equipment such as computers, phones, photocopiers,