Executive Assistant

Executive Assistant Position

We are a well-known and established business in Atlanta with an extensive clientele base looking for an Executive Assistant superstar to help us elevate our company to the next level of development and professionalism. We are a quick turnaround sign, promotion, and marketing company that has been in the Atlanta market for over 25 years. We sell everything from channel letters, trade show graphics, vehicle wraps, monument signs, decals, street signs, interior dimensional logos, wall murals, wayfaring systems, promotional products, screen printed items, display flags, temporary signage, electronic reader boards, and just about anything that is within the sign, promotional and marketing industries. We cater to large companies in every sector but also do plenty of business with medium, small, and startup companies. The ideal candidate is ambitious, friendly, intelligent, and honest. You must have the ability to think quickly on your feet and you must have excellent communication skills. We value individuals that take personal responsibility; are punctual, organized, and professional. We currently have locations in Buckhead, Midtown, and Downtown. This position would be based at our main Midtown production and showroom location and offer assistance for it and our 2 satellite sales centers by assisting the Owner, Managing Partner, and Production Manager. The ideal candidate is a team player with great communication skills and character, who are motivated and ambitious. Demonstration of aptitude in this position can lead to future career opportunities!

Position Description

Under general direction, the Executive Assistant assists the Owner, Managing Partner, and Production Manager in the administration of daily center operations.

Responsibilities:

• Answer the phone and direct callers to the appropriate individual.
• Copy and file documents, work orders, estimates, invoices, etc., as needed.
• Assist the sales team as needed (i.e.: contacting customers when orders are ready for pickup, labeling, and mailing marketing materials and follow-up letters when requested, delivering orders when needed, making competitive "shopping" calls, etc.).
• Maintain center appearance by vacuuming, emptying trash cans, cleaning counters and windows, straightening showroom, updating in-store merchandising, and keeping the area neat.
• Assist accounting by printing and calling the aging report customers, printing and mailing statements, making bank runs, and if requested, posting checks.
• Order and manage office supplies; make sure departmental needs are met, that postage meter has postage, copier and FAX machine have paper, etc.
• Assist Outside Sales Professional(s) as needed (i.e.: contact vendors for pricing, shipping updates, minor project management, estimate follow-up, and customer service needs)
• Serve as a production backup when needed.
• Input data, fax, mail, copy, and file. Manage incoming emails and redirect to appropriate staff members.
• Participate in and practice the brand mentality of "Everybody Sells". Constantly be looking for sales opportunities for the center.
• Serve as a backup for answering the phone if the franchisee, manager, and sales/service employees are busy assisting other customers. Assist at the front counter as needed.
• Understand the sales process enough to consult with customers to determine project needs and solutions.
• Assist and organize completed project pictures in Google Workspace (Google Keep).
• Post project completion pictures on Social Media. Assist in SEO analytics and monitoring our SEO provider.

Our main office is located in South Buckhead/Midtown with easy access via I-85/Buford Highway. Free parking. Hours are M-F 8am - 5pm. You will be joining an already highly successful sales, production, and management team. Pay is salary commensurate with experience + bonus.