Talent.com
Administrative Assistant – Executive Office, Medical Group
Administrative Assistant – Executive Office, Medical GroupMaimonides Medical Center • Brooklyn, New York, United States
[error_messages.no_longer_accepting]
Administrative Assistant – Executive Office, Medical Group

Administrative Assistant – Executive Office, Medical Group

Maimonides Medical Center • Brooklyn, New York, United States
[job_card.30_days_ago]
[job_preview.job_type]
  • [job_card.full_time]
[job_card.job_description]

Administrative Assistant – Executive Office, Medical Group

Full Time | Mon - Fri

Brooklyn, NY

THE BEST CAREERS. RIGHT HERE

@ BROOKLYN’S LEADING HEALTHCARE SYSTEM .

MAIMONIDES : TOP TEN IN THE U.S. FOR CLINICAL OUTCOMES

Maimonides Health is Brooklyn’s largest healthcare system, serving over 250,000 patients annually across three hospitals, 1,800 physicians and healthcare professionals, and more than 80 community-based practices and outpatient centers. Our Physician Organization includes :

  • Faculty Practice : Over 600 providers, 1,500 staff, and 275,000 annual visits
  • Community Practice Network : 20 practices across 12 neighborhoods, 50+ providers, 300 staff, and 200,000 annual visits

We are seeking a highly organized, proactive Administrative Assistant to support the Senior Vice President of Physician Operations and Chief Strategy Officer for the Medical Group. This is a high-impact role requiring discretion, adaptability, and strong communication skills to support executive leadership and physician engagement across a complex, multi-site organization.

Key Responsibilities :

Executive Support

  • Manage complex calendars, coordinate high-level meetings across departments and external partners
  • Prepare agendas, take minutes, and follow up on action items
  • Handle confidential correspondence and communications on behalf of the SVP and other members of the Physician Enterprise Team
  • Physician Communication & Engagement
  • Assist in developing and distributing internal communications to physicians and practice leaders
  • Support planning and execution of physician town halls, leadership forums, and strategic events
  • Maintain contact lists and communication channels for rapid outreach

    • Administrative Operations

  • Process expense reports, check requests, and timecard approvals
  • Maintain filing systems, office supplies, and departmental records
  • Liaise with HR, Finance, and Operations teams as needed

    • Special Projects

  • Support strategic initiatives and cross-functional projects as assigned
  • Assist with data collection, presentation development, and project tracking
  • Coordinate logistics for site visits, retreats, and executive planning sessions

    • We Require :

  • HS Diploma required; Bachelor’s Degree preferred
  • 2–3 years of experience supporting senior executives or physician leadership
  • Strong interpersonal and written / verbal communication skills
  • High proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
  • Ability to manage multiple priorities in a fast-paced environment
  • Experience in healthcare or physician group operations is a plus

    • Salary : $70,000-75,000 / yr

    We offer comprehensive benefits including a 403 (b) retirement plan.

    Administrative Assistant, for immediate consideration, please apply now!

    Maimonides Medical Center (MMC) is an equal opportunity employer.

    [job_alerts.create_a_job]

    Administrative Assistant Office • Brooklyn, New York, United States

    [internal_linking.related_jobs]
    MEDICAL OFFICE ASSISTANT

    MEDICAL OFFICE ASSISTANT

    ExcelGens, Inc. • New York, NY, United States
    [job_card.full_time]
    [filters_job_card.quick_apply]
    Duties : Job Summary The Medical Office Assistant offers clinical and medical office support to physicians and surgeons.Assists in p...[show_more]
    [last_updated.last_updated_variable_days]
    Principal Administrative Associate

    Principal Administrative Associate

    NYC Jobs • New York, NY, US
    [job_card.full_time]
    Principal Administrative Associate.The mission of the Bureau of Tuberculosis Control (BTBC) is to prevent the spread of tuberculosis and to eliminate it as a public health problem in New York City....[show_more]
    [last_updated.last_updated_30] • [promoted]
    Bilingual Medical Assistant - Forest Hills

    Bilingual Medical Assistant - Forest Hills

    Centers Health Care • Forest Hills, NY, United States
    [job_card.full_time] +1
    This is an excellent opportunity to work in a practice that is passionate about patient & clinical care.Prior experience in Urgent or Emergency care is preferred, but we are open to explore and uti...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Administrative Associate

    Administrative Associate

    City of New York • Long Island City, NY, US
    [job_card.full_time] +1
    ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY. Division / Program Summary : The mission of the Bu...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Medical Administrative Assistant

    Medical Administrative Assistant

    The Mount Sinai Hospital • New York City, NY, United States
    [job_card.full_time]
    Medical Administrative Assistant.[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Medical Assistant - Pulmonary Office - FT

    Medical Assistant - Pulmonary Office - FT

    Holy Name Medical Center • Englewood, NJ, US
    [job_card.full_time] +1
    Welcome to Holy Name, a medical center where innovation is not just a goal — it's a commitment.Here, medical excellence thrives, allowing hope to reign supreme and leaving no room for fear.At our h...[show_more]
    [last_updated.last_updated_variable_days]
    Medical Office Assistant

    Medical Office Assistant

    Mount Sinai Beth Israel • New York, NY, United States
    [job_card.full_time]
    [show_more]
    [last_updated.last_updated_30] • [promoted]
    Medical Office Assistant - Contract

    Medical Office Assistant - Contract

    HonorVet Technologies • New York, NY, United States
    [job_card.full_time]
    The Medical Office Assistant offers clinical and medical office support to physicians and surgeons.Assists in patient care and administrative duties necessary to deliver quality patient care.Duties...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Medical Office Assistant

    Medical Office Assistant

    St. Catherine of Siena • Howard Beach, NY, United States
    [job_card.full_time]
    Overview Catholic Health Physicians Practices strives to deliver clinically excellent medical care to our patients.We are looking for a Medical Office Assistant who will provide the highest qualit...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Behavioral Medical Director East Region - Remote

    Behavioral Medical Director East Region - Remote

    UnitedHealth Group • New York, NY, United States
    [filters.remote]
    [job_card.full_time]
    Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives.The work you do with our team will directly improve health outcomes by connect...[show_more]
    [last_updated.last_updated_30] • [promoted]
    Medical Office Coordinator

    Medical Office Coordinator

    Project Renewal • New York, NY, United States
    [job_card.full_time]
    Title : Medical Office Coordinator.Location(s) : Ana's Place Shelter (Bronx).Project Renewal's Healthcare Department is seeking a team-oriented, customer-focused, and strong multi-tasker for the Medi...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Medical Administrative Assistant (Mandarin Bilingual Preferred) (Travel Required) - Surgery

    Medical Administrative Assistant (Mandarin Bilingual Preferred) (Travel Required) - Surgery

    Mount Sinai Hospital • New York, NY, US
    [job_card.full_time]
    Medical Administrative Assistant.This role is 85% front desk / administrative in nature, the remaining will be clinical.The location will be at Mount Sinai Hospital on Mondays, Tuesdays, Thursdays an...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Administrative Assistant

    Administrative Assistant

    NY Staffing • New York, NY, US
    [job_card.full_time]
    Reporting to the Associate Director at the Institute for Israel and Jewish Studies (IIJS), the Administrative Assistant supports the day-to-day operations of the Institute and ensures the efficient...[show_more]
    [last_updated.last_updated_30] • [promoted]
    MEDICAL OFFICE ASSISTANT

    MEDICAL OFFICE ASSISTANT

    Mount Sinai-Union Square Urgent Care Center • New York, NY, United States
    [job_card.full_time]
    MOUNT SINAI-UNION SQUARE URGENT CARE CENTER.Certified Medical Assistant (CMA).Certified Medical Assistant (CMA).Union Square East, 10 Union Square East. Stay updated with job opportunities from Tale...[show_more]
    [last_updated.last_updated_1_day] • [promoted]
    Medical Administrative Assistant-OB / GYN

    Medical Administrative Assistant-OB / GYN

    NYC Staffing • New York, NY, US
    [job_card.full_time]
    Provides secretarial and clinical support to physicians and surgeons and performs administrative duties necessary to deliver quality patient care. Associates Degree or High School Diploma / GED plus t...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Medical Office Assistant

    Medical Office Assistant

    Axelon • Staten Island, NY, United States
    [job_card.full_time]
    Shift Timings : Monday through Friday, 9 to 5.Job Summary The Medical Office Assistant offers clinical and medical office support to physicians and surgeons. Assists in patient care and administrativ...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Medical Office Assistant - Contract

    Medical Office Assistant - Contract

    Integrated Resources • Staten Island, NY, United States
    [job_card.full_time]
    Job Summary The Medical Office Assistant offers clinical and medical office support to physicians and surgeons.Assists in patient care and administrative duties necessary to deliver quality patient...[show_more]
    [last_updated.last_updated_variable_days] • [promoted]
    Medical Office Assistant

    Medical Office Assistant

    Catholic Health Service • Howard Beach, NY, United States
    [job_card.full_time]
    Catholic Health Physicians Practices strives to deliver clinically excellent medical care to our patients.We are looking for a Medical Office Assistant who will provide the highest quality of patie...[show_more]
    [last_updated.last_updated_30] • [promoted]