Grants Manager

Job purpose

Resource Development is responsible for all the organizational research, relationship building, planning, implementation, and coordination of philanthropic fundraising, donation, sponsorship, and grant activities of Homeport. Specific responsibilities of the Grant Manager position include grant opportunity research, grantor cultivation, internal and grant-funder relationship management, and the writing of grant proposals. Using Homeport’s strategic plan and annual budgets as a guide, this position is accountable to work with the RD Team, program directors, and the finance department to meet the organization’s charitable and governmental revenue goals by securing grant funding necessary to support Homeport’s mission and programs.

Duties and responsibilities

• Grant Development : Researches and recommends new foundation, corporate (including banks and other lending institutions) and government funding opportunities to support Homeport’s stated business needs and budget targets, including but not limited to :
• Coordinates with Sr. Director Resource Development, line of business directors, program staff and executive team to determine grant funding needs including coordination of monthly grant revenue meetings.
• Communicates funding opportunities with Executive Team and with line of business directors / program managers. Researches grant opportunities from a variety of available sources to Homeport and its related entities including possible research options such as subscriptions databases, pivot foundation lists, the Federal Registry, open web-based searches and funder annual reports as well as through relationship conversations and word-of-mouth.
• Coordinates and documents Relationship Management and Relationship Funding Plans meetings. Keeps Sr. Director Resource Development abreast of all relationships and funding plans.
• Drafts, organizes, and submits written requests for funding, including grants, contributions, and corporate sponsorships, for current and new programs.
• Utilizes compelling stories and outcome measurement results to clearly articulate Homeport’s mission, strategic direction and programmatic cases for support.
• Assembles and synthesizes application components and supporting documentation from Program and Finance staff for grant proposals.
• Maintains files (paper and electronic) of all written submissions and requests.
• Grants & Compliance Process Management : Complies with Homeport’s grants management and compliance management business processes. Works with Sr. VP and Sr. Director of Resource Development to improve processes, when appropriate. Grants compliance includes but is not limited to :
• Reviews and processes new contracts upon notification of award.
• Creates email contract review memo and ensures appropriate sign-offs of contracts, final signatures, and receipt of final signed contracts from funders
• Coordinates the preparation, content and use of internal grant outlines and coordinates monthly line of business meetings.
• Maintains grant outlines for all active grants.
• Reviews and includes information in grant outlines any details for draw down of funds and invoicing procedures; updates grant outlines monthly (or as new information is attained) and forwards to Grants Accountant and other relevant program personnel.
• Coordinates with Finance Department to process grant payments.
• Notifies relevant Program and Accounting staff members when grants are not funded; communicates budgetary impact; and develops a plan with program leaders to raise the agreed-upon financial budget / plan for grant-funded activities
• Internal Reporting
• Supports revenue forecasting and appropriate utilization of funding by matching funding needs and opportunities, by reporting on grants status and by compliance monitoring.
• Maintains and coordinates timelines for grant and compliance submissions and reports on award status.
• Working together, Resource Development and line of business leaders, forecast the level of funds attainable through grant opportunities (current and future years).
• Researches, analyzes, and reports on the short- and long-term strategies of grant activities including results and outcomes of grants.
• External Reporting
• Supports the maintenance of a forms library to include frequently requested materials and organizational operating documents.
• Utilizes and maintains established project management tools (i.e Excel databases, Outlook Calendar and Task functions and relationship / gift management software) to ensure complete and accurate tracking of grants and compliance management activities and adherence to guidelines.
• Coordinates the development of submission of reports and updates to grant funders.
• Assists in preparation for onsite reviews of Homeport’s programs and business operations.
• Supports organization-wide compliance and evaluation of special projects as needed.
• Maintains grant and compliance records in accordance with Homeport and regulatory agency retention policies.

Qualifications

Bachelor’s degree from an accredited college required, with a major study in English, Social / Human Services, Public Administration or similar field. 3+ years of experience in a nonprofit environment required. Prior experience in grants management highly desired. Qualified candidates will be asked to provide a writing sample based on a presented scenario.

Licensing and Certification

None required

Homeport Behaviors and Values :

Homeport’s Core Values Are :

Tools and Equipment

Personal computer and office equipment will be used on a daily basis.

Physical requirements

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Occasionally accessibility via cell phone, ability to work a nonstandard work week and / or work evening hours, may be required.There may be occasional travel on company and / or personal time as well as work at various locations. This position requires a reliable, personal means of transportation. This individual in this position must hold and maintain Ohio driver’s license with an acceptable driving record. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.

Direct reports

None