Document Control Specialist

Job Description

Job Title : Kitchen Document Control Specialist

Reports to : Sr Kitchen Group General Manager

FLSA Status : Exempt

Note : This operation runs 24 / 7, and individual schedules are determined by volume and client needs. Weekend availability is required and the facility is only closed three days each year.

Job Purpose :

The Quality Assurance Supervisor is part of the Quality Assurance team. The Kitchen QA Supervisor will maintain and supervise Quality Assurance procedures in food manufacturing operations of Ready-to-Eat products. This role helps oversee applications of comprehensive quality and food safety programs and serves as the point of contact for regulatory inspections.

Essential Duties and Responsibilities :

• Develop, implement, and maintain the company's document control system for policies, procedures, forms, SOPs, and work instructions.
• Ensure documents are reviewed, approved, issued, and archived according to company and regulatory requirements.
• Maintain version controls and prevent use of obsolete documents.
• Track document changes and maintain revision histories.
• Ensure documentation meets applicable standards (e.g., SQF, HACCP, FSMA, FDA, USDA).
• Support internal and external audits by retrieving, organizing, and presenting documentation.
• Ensure proper retention and disposal of records according to legal and regulatory timelines.
• Distribute controlled documents to relevant departments and ensure staff are trained on updates.
• Assist in developing and maintaining document control training materials.
• Communicate changes to procedures or policies in a timely and effective manner.
• Maintain both physical and electronic filing systems for records, logs, and certificates.
• Verify completeness and accuracy of production, quality, and food safety records.
• Participate in system reviews to identify opportunities for process and efficiency improvements.
• Recommend enhancements to document control procedures to meet evolving regulatory and operational needs.

Other tasks as assigned.

Education and / or Experience :

Computer Skills :

Reasoning Ability :

Physical Requirements and Working Conditions :

(Salary range based on experience)

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