Are you a sharp, organized Legal Secretary who thrives in a fast-paced legal setting? We'd love to have you on our team.
FT
Hybrid in NYC 4 days on site, 1 remote
Experience with Litigation, E-filing, creating table of authorities, typing, Microsoft Office
Seeking an experienced Legal Secretary to join a dynamic and fast-paced litigation team. This is an excellent opportunity for a detail-oriented and proactive professional who thrives in a collaborative legal environment.
Key Responsibilities
- Prepare, proofread, format, and redact legal documents and exhibits for filing
- Handle state and federal court filings, including electronic filing (e-filing)
- Stay current on court rules and filing procedures across New York and New Jersey
- Open new legal matters and manage document workflows and filing systems
- Retrieve legal research materials and court decisions (e.g., via Westlaw)
- Prepare correspondence, including cover letters for attorney billing
- Enter billing information into internal billing software systems
- Coordinate schedules for depositions, conferences, and maintain attorney calendars
- Process invoices and check requests for third-party vendors; follow up with accounting
Qualifications
- Minimum 3 years of litigation legal secretary experience
- Strong knowledge of litigation procedures, court rules, and e-filing processes
- Experience preparing Tables of Authorities
- Familiarity with both New York and New Jersey State and Federal courts
- Proven ability to work collaboratively with other secretaries and legal professionals
- Highly organized with the ability to manage multiple priorities in a fast-paced setting
- Excellent typing skills and proficiency in Microsoft Office (Word, Outlook, Excel)
- Strong communication skills, both written and verbal
- Current Notary Public license is a plus
At Top Prospect Group, we believe in building lasting relationships with candidates. We support your job search journey, from resume building to interview preparation. Our goal is to help you meet your professional goals and maximize your growth. Our team of experienced recruiters takes a personalized approach to help you identify opportunities that align with your skills, interests, and career aspirations. We work closely with you to understand your unique needs and preferences, whether you're looking for a temporary contract or a permanent placement.