Stewardship Coordinator

Stewardship Coordinator

This role provides essential support to the Stewardship arm of the Donor Relations team, Texas Development Leadership, and the President of UT. The position is tasked with coordinating written correspondence to donors on behalf of both the Vice President for Development and the UT President.

Responsibilities

Donor Acknowledgement & Correspondence Management

• Produce weekly stewardship reports for all Vice-Presidential and Presidential gift acknowledgements and special correspondence.
• Generate draft acknowledgements for the President using Microsoft Copilot Agent.
• Serve as the central point of contact for the acknowledgement review process, including routing requests to the writer, gift officer, and administrator(s) for approval.
• Develop guidelines and procedures to write, edit, proof, and manage correspondence on behalf of the President and Texas Development administration.
• Serve as primary liaison with the President's Office on matters relating to correspondence.
• Manage and maintain donor acknowledgement correspondence files and donor information, including biographical information, engagement efforts, and imaged acknowledgement correspondence stored in the VIP system.
• Provide editing and proofing assistance in the review process for other stewardship communications or donor correspondence as needed.

Process Efficiency & Team Collaboration

Donor Engagement & Custom Initiatives

Leadership, Best Practices & Compliance

General Support & Administration

Other responsibilities and duties as assigned.

Required Qualifications

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Salary Range

$60,000 + depending on qualifications

Working Conditions

Required Materials

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility : Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility : The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks : A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer : The University of Texas at Austin, as an equal opportunity / affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency : The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification : If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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