Admissions Coordinator

Admissions Coordinator

The VITAS Healthcare Admissions Coordinator is a customer service professional who facilitates the conversion of referrals to admissions through the completion of the intake process and the use of effective communication, technology, and customer service skills. An Admissions Coordinator interacts with patients and families, referral sources, and program staff to enable the start of care for VITAS patients.

Responsibilities include:

• Processing new referrals that arrive by telephone, email, fax, and website inquiries.
• Responsible for routine follow up on multiple lists of pending patient charts daily.
• Entering accurate information to support data integrity and maximize reimbursement.
• Verifying Medicare and Medicaid hospice benefits.
• Notifying Managed Care Department of commercial insurances and managed health care plans.
• Notifying Marketing Representatives of each new referral outside of the working hours the Program Scheduler, 8pm-8am local time and weekends.
• Calling patients and families and offering a same day appointment to ensure a timely admission.
• Seeking assistance of the Program Scheduler to determine appropriate staffing and coverage for appointment needs during the hours of 8am-8pm local time, Monday through Friday.
• Explaining hospice benefits and services to patients and families as needed.
• Assigning appointments to VITAS Admissions Representatives and providing them with appointment report outside of the hours the Program Scheduler is working, 8pm-8am local time and weekends.
• Completing admission consent paperwork as needed.
• Updating referral sources on the status of their referred patients when appropriate.
• Establishing and maintaining effective relationships with internal and external customers.
• Taking report from VITAS Admissions Representatives and accurately documenting the outcome.
• Verifying discharge plans and facilitating the delivery of Home Medical Equipment prior to discharge.
• Supporting coworkers and encouraging a sense of teamwork amongst peers.
• Providing training and mentoring to new team members as assigned.
• Participating in morning check in meeting with the Program Scheduler to review staffing/scheduling needs for the day.
• Supporting the VITAS Mission, Core Values, and Care Connection Center cultural platforms at all times.

Qualifications:

• Two or more years related experience in medical terminology and/or in a call center environment.
• Ability to attain goals in a fast-paced, dynamic environment.
• Ability to exercise considerable judgment and discretion in establishing and maintaining strong partnering relationships with internal and external callers.
• Superior ability to effectively communicate at all levels of the customer interaction to include both verbally and in writing to provide a concierge level of service.
• Working knowledge of computers, internet access, and the ability to navigate within an automated systems and a variety of software packages, and type minimum 45 wpm.
• Prior experience in working collaboratively with other functional leaders to drive action plans.
• Must be highly organized and able to manage multiple responsibilities and work on various assignments simultaneously.
• Model positive behaviors that are focused on supporting: integrity, valuing diversity, innovation, building relationships, customer focus, and teamwork.
• Ability to communicate tactfully with department heads, managers, coworkers, and vendors to resolve problems and negotiate resolutions.
• Ability to work weekends and holidays as necessary to support the operations of the Care Connection Center.
• Ability to type at least 40 WPM.
• Bilingual in English/Spanish a plus.

Education:

• Completion of high school or basic education equivalency required.
• Medical or business office education or training desired.

Special Instructions to Candidates:

• EOE/AA M/F/D/V

VITAS Healthcare is the nation's leading provider of end-of-life care, and has the resources and expertise to support your personal and professional growth. As a member of the VITAS team, you'll find fulfillment working for a people-focused organization dedicated to making a difference in the lives of others. You will be more than just an employee: You will be counted on as an expert in your field, and as a valued team member whose efforts are respected and vital to our hospice mission.

All VITAS employees commit to fulfilling their duties and responsibilities with the highest regard for professionalism, collaboration, and teamwork, and an eye focused constantly on growth and improvement. We serve with commitment and compassion, and position ourselves for the future by embracing, innovating, and leading change. If you are that person, make your voice heardfind your purpose at VITAS today.

Benefits Include:

- Competitive compensation - Health, dental, vision, life, and disability insurance - Pre-tax healthcare and dependent care flexible spending accounts - Life insurance - 401(k) plan with numerous investment options and generous company match - Cancer and/or critical illness benefit - Tuition Reimbursement - Paid Time Off - Employee Assistance Program - Legal Insurance - Roadside Assistance - Affinity Program

Many of our positions offer the opportunity to work day or night shifts, weekdays or weekends.

Choose a Career with VITAS