EXECUTIVE ASSISTANT TO CHAIR AND PRG LDR

Job Summary

Provides high level administrative support for the Department / Program Chair. These functions require a

high degree of competence, skill, and capability for independent action to ensure the smooth operation of

the department / program. This includes a demonstrated ability for sound judgment in decision-making and

discretion when necessary. The Executive Assistant to Chair may provide day-to-day supervision of

lower level full or part-time administrative position / s, as assigned. This role requires a high level of

problem-solving skills, ability to manage deadlines, strong communication skills and interpersonal

effectiveness. Resolves and completes complex administrative tasks that may include travel itineraries,

manages schedules, facilitate / coordinate complex meetings, travel, conference calls, ability to produce

high quality meeting minutes and reports.

Minimum Education

Associate's Degree with 5 years experience or High School Diploma / GED with 8 years experience.

Minimum Experience Required

5 years administrative support experience in an office setting with at least 2 years directly supporting a

physician or physician group. Preferred experience in a healthcare, research and / or academic setting.

Minimum Skills / Specialized Training Required

Experience in Windows environment on a PC. Intermediate proficiency in Microsoft Word, Excel, and

Outlook.Requires excellent written and oral communication and interpersonal skills and ability to provide

information and service to a wide range of internal and external contacts.

Ability to coordinate calendars and scheduling for Faculty. Ability to make independent decisions on a

daily basis, addressing the best way to handle specific tasks. Must be able to collaborate with other

Executive Assistants and support team members, management and internal / external customers on a

regular basis. Ability to organize and prioritize work flow.