Administrative Assistant 3

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Job ID

82848

Location

Sacramento

Full / Part Time

Full Time

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Job Summary

#CA-SS

This position will independently provide a high level of critical administrative, research, and academic coordination and support to the division of Critical Care. This includes a combination of 20 faculty / physicians with multiple internal and external clinical and administrative responsibilities including coordination of required patient care needs, compiling division statistics, systems development and maintenance of clinical and academic and research information. This position will ensure that goals and objectives of the division are being met and is responsible for overseeing all areas of division functions, including purchasing, faculty coordination, and academic matters. Finally, this position ensures that goals and objectives of the division is being met.

Apply By Date December 14, 2025 by 11 : 59PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and / or certification if required of the position

• High school diploma or equivalent experience.
• Experience working in an executive-level office environment and / or providing administrative support to include but not limited to : complex calendaring, coordinating logistics, travel arrangements and etc.
• Experience with financial transactions and reconciliations.
• Computer skills and experience in Microsoft Suite, accounting, web-based evaluation, and reporting systems; electronic mail, database management, graphics software, and other standard office desktop applications.
• Experience researching, extracting, compiling, and summarizing information from a variety of sources to prepare reports and information clearly and concisely.
• Experience or skills to learn Electronic Medical Record software (EPIC) to research patient information and validate / document visits and procedures.
• Excellent interpersonal skills; ability to exercise tact, courtesy, and diplomacy when dealing with individuals at any level within and outside the Health campus and the University.
• Excellent oral and written communication skills; ability to communicate in a pleasant, tactful, and effective manner, and to handle difficult, sensitive and / or confidential issues with diverse range of individuals.
• Proven ability to manage complex calendars, and determine prioritization and importance of meetings.
• Ability to independently schedule small and large meetings and events with internal and external participants by prioritizing, coordinating, and tracking availability to include sending meeting confirmations, reminders, and cancellations notices, as well as reserving conference rooms and catering orders, if requested.
• Editing and writing skills to initiate, compose, format, proofread, and carefully edit various professional business documents, such as grants, general correspondence, and meeting minutes.
• Ability and willingness to develop innovative solutions, to attempt difficult and unfamiliar project assignments, and to respond with flexibility to requests for assistance in problem-solving and organizational development.
• Ability to appropriately establish workload priorities, organization skills to prioritize and adhere to deadlines

Preferred Qualifications

Key Responsibilities

Department Overview

The vision of the Department of Pediatrics is the healthiest future for all children and families with a mission dedicated to creating a healthy future for all children through outstanding patient care, transformative research, innovative medical education, and community-based advocacy.

POSITION INFORMATION

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page .

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC : https : / / ucnet.universityofcalifornia.edu / labor / bargaining-units / index.html

Physical Demands

Environmental Demands

Mental Demands

Work Environment

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

Misconduct Disclosure Requirement : As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit : https : / / hr.ucdavis.edu / departments / recruitment / ucd / selection / background-checks