Staff-Subcontracts Administrator (4805)

Staff-Subcontracts Administrator

SMX is seeking a highly motivated Staff-Subcontract Administrator to support our growing operations in Kapolei, Hawaii. The Subcontract Administrator will compile, award, and execute services subcontracts within policy guidelines in a dynamic contractual environment. The Subcontract Administrator will work either independently or with a team of subcontract administrators on larger programs.

Key Responsibilities

Prepares Requests for Proposals to include statements of work, terms and conditions, flow-down terms and conditions, bid or performance evaluation factors, and other measures incorporated into the Requests for Proposal as may be appropriate.

Communicate with internal stakeholders about procurement requirements.

Serves as the focal point to receive and review subcontractor proposals and obtains input from technical staff and other functional stakeholders for evaluation purposes.

Consults with SMX technical staff to resolve conflicting matters between SMX and the potential subcontractor.

Consults SMX representatives with legal, technical, financial, and managerial interests impacting subcontract award and execution.

Ensures the receipt, accuracy and timeliness of subcontractor submitted documents relating to the subcontract deliverables as well as monitoring performance relative to timeliness, cost considerations, and technical objectives.

Prepares price analyses mainly using techniques other than adequate price competition.

Negotiate terms and price with subcontractors.

Prepares procurement files compliant with Smartronix procedures.

Performs subcontract closeouts upon end of subcontract performance.

Coordinates subcontracting activities with various internal and external sources.

Required Skills and Experience

Bachelors degree in related discipline plus 2 or more years of directly related experience in a Federal Government contracting environment.

Experience working in an approved purchasing system (CPSR) environment.

Experience working with cross-functional teams in a collaborative environment.

Working knowledge of Federal Acquisition Regulations (FAR).

Proficient with MS Word and Excel; Costpoint experience a plus.

Familiarity with a variety of award types : IDIQ agreements, FFP, T&M / LH, CPXX.

Experience with APEXes (previously FEDSIM) prime contracts a plus.

Application Deadline : November 21, 2025

The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement. The proposed salary for this position is : $60,600$100,900 USD.

At SMX, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success. We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of whats possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.

SMX is an Equal Opportunity employer including disabilities and veterans. Selected applicant may be subject to a background investigation and / or education verification.