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Biopsy Coordinator
Biopsy CoordinatorBay Dermatology and Cosmetic • Largo, FL, US
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Biopsy Coordinator

Biopsy Coordinator

Bay Dermatology and Cosmetic • Largo, FL, US
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Job Description

Job Description

Description : Job Summary :

The Dermatology Biopsy Coordinator is responsible for managing the complete biopsy workflow to ensure accurate, timely, and compliant handling of tissue specimens, pathology reporting, physician communication, and patient follow-up. This role serves as a central liaison between providers, pathology labs, medical assistants, and patients to support continuity of care and ensure timely diagnosis and treatment planning.

ESSENTIAL RESPONSIBILITIES

Biopsy & Specimen Management

  • Verify biopsy requisitions are completed accurately, including lesion description, anatomical location, clinical history, and ICD-10 codes.
  • Ensure specimens are properly labeled and packaged according to CLIA and lab requirements.
  • Coordinate daily specimen pickup or courier transfer to designated pathology labs.
  • Maintain biopsy logs and tracking spreadsheets to ensure no specimens or results are missed.

Pathology Result Tracking & Follow-Up

  • Monitor lab portals daily for pending and completed pathology results.
  • Review incoming results for completeness and route to the ordering provider promptly.
  • Track turnaround time and escalate delays to the appropriate lab or provider.
  • Ensure patient notification is completed within required timeframes based on result severity and clinic protocol.

    • Patient Communication

  • Contact patients to communicate benign results per provider guidelines and document conversations in the EMR.
  • Schedule follow-up visits, excisions, Mohs, SRT consults, or treatment visits based on provider recommendations.
  • Provide clear instructions related to treatment plans, wound care, or next steps.

    • Documentation & Compliance

  • Accurately document biopsy tracking, notification attempts, patient communication, appointments, and care plans in the EMR.
  • Maintain HIPAA compliance and patient confidentiality at all times.
  • Assist in quality assurance audits related to biopsy tracking and pathology follow-up.

    • Collaboration & Support

  • Work closely with medical assistants to ensure documentation accuracy at the time of biopsy.
  • Coordinate with pathology representatives to resolve specimen questions, billing issues, or unusual case requests.
  • Provide provider support for any missing data, unclear pathology, or urgent results requiring expedited patient outreach.

    • Requirements : QUALIFICATIONS

    Education & Experience

  • High school diploma or equivalent required.
  • Medical Assistant certification or relevant clinical office experience strongly preferred.
  • Prior dermatology, oncology, or pathology experience is a plus.
  • Proficiency in EMR workflow (EMA preferred) and lab portal systems.

    • Knowledge, Skills & Abilities

  • Strong attention to detail and accuracy in documentation.
  • Excellent verbal communication and patient service skills.
  • Ability to prioritize time-sensitive tasks and manage multiple cases at once.
  • Working knowledge of common dermatology terminology, biopsy types, and basic ICD-10 coding (preferred, not required).

    • PHYSICAL REQUIREMENTS

  • Ability to sit, stand, and walk for extended periods.
  • Ability to lift up to 20 lbs.
  • Vision and hearing sufficient to interact with patients and perform documentation tasks.

    • PERFORMANCE METRICS / KPIs

  • Biopsy tracking completion and reconciliation accuracy.
  • Timeliness of result routing and patient notification.
  • Compliance with clinic follow-up protocols.
  • Patient satisfaction and provider feedback.

    • WORK ENVIRONMENT

    This role is performed in a clinical office environment with direct and indirect patient interaction.

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    Coordinator • Largo, FL, US

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