Bilingual Admin Specialist

Who will you be working with?

In this role, you will work closely with both the Plant Manager and the HR Manager , who will provide direction, priorities, and support as part of a dual reporting structure. You will be deeply embedded in the day‑to‑day flow of the facility, interacting regularly with leaders and employees across Production, Quality, Lean, and EHS / Safety .

Your work will connect you with front-line supervisors, hourly employees, office staff, and visitors, making you one of the most visible and approachable administrative resources at the site. You will collaborate with multiple teams to support operations, maintain effective communication channels, and ensure the facility runs smoothly from a front-office and employee-support standpoint. Because of your central role, you will become a trusted point of contact for employees seeking guidance, vendors needing coordination, and leaders relying on accurate, timely administrative support.

How will you make the difference :

As the Administrative Specialist, you will play a central role in keeping the facility running smoothly, both in the front office and across the plant. You will support leadership by managing confidential information, maintaining clear communication channels for employees, organizing events that build engagement, and ensuring office systems are functioning reliably. Your proactive approach and ability to streamline administrative tasks will help leaders focus on safety, quality, and production while ensuring employees always have a reliable, approachable resource in the front office.

Monday - Friday 7 : 00 am - 3 : 30 pm

4800 Deramus Ave, Kansas City, MO 64120

What we want to know about you :

Minimum Qualifications and requirements : (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

Required Qualifications :

• High school diploma or equivalent.
• 1-2 years of experience in administrative or customer service roles.
• Bilingual (English and Spanish) is required.
• Proficient in Microsoft Office : Outlook, Word, Excel, PowerPoint (required).
• Experience with OneDrive, SharePoint, or Teams is a plus.
• Tech-savvy with the ability to learn new applications, including purchasing systems and digital visitor management tools.

Knowledge, Skills and Abilities :

What will your typical day look like?

Confidential Administrative Support :

Employee Communication & Engagement :

Front Office & Visitor Management :

5S, Safety and Facility Support :

Purchasing, Supplies, and Inventory :

Process Improvement & General Site Support :

What about the physical demand of the job :

Physical Demands : (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job . Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.)

This position is primarily an office-based role; however, it requires regular movement throughout the facility to support employees and operational needs. The role includes :

Work Environment : (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)

Our job titles may span more than one career level. The salary rate for this role is currently $24.00.

The actual salary offered to a candidate may be influenced by a variety of factors, such as : training, transferable skills, work experience, education, business needs, market demands and work location. The base pay range is subject to change and may be modified in the future. More information on offered benefits, which include health, welfare, and retirement, are available at mywabtecbenefits.com. Other benefit offerings for this role may include annual bonus, if eligible.

About Wabtec :

Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services. Whether it's freight rail, transit, mining, industrial or marine, our expertise, technologies, and people - together - are accelerating the future of transportation.Making the rail industry – the cornerstone of global transportation – more efficient and sustainable is at the heart of what we do at Wabtec and the reason we’re pushing ourselves to better serve our customers, our communities, and the world.