ADMINISTRATIVE ASSISTANT

DUTIES AND ESSENTIAL JOB FUNCTIONS :

• Handles sensitive associate and company information with a high level of professionalism and confidentiality.
• Promotes customer satisfaction by responding to associate inquiries promptly and courteously, both in person and by phone.
• Takes initiative to interact with department team members and assist with tasks.
• Manages daily administrative tasks for the Human Resources department, including document management, supply ordering, and general HR support services.
• Maintains electronic and hardcopy employment records, prepares required documents as needed, and maintains the HR archive system.
• Establishes and maintains the HR archive system by scanning and uploading personnel files, Form I-9s, and other HR documents. Ensures files are accurately saved for easy retrieval.
• Prepares New Hire Packets for orientation and other employee documents as necessary.
• Assists with set-up and clean-up of company functions (i.e. birthday celebrations, luncheons, and associate recognition events); and other activities which will include driving to third party locations as necessary.
• Travels to pick up and / or deliver items which may include though not limited to : supplies, decorations, documents, and equipment.
• Maintains corporate office equipment, by placing service calls and ensuring copiers / faxes are ready for use on a daily basis.
• Maintains copier counts on a quarterly basis and allocates for accurate department usage charges; processes invoices for copiers and office supplies.
• Provides administrative support to the Human Resources Manager and Director as needed.
• Assists with additional HR projects and performs research as requested.

REQUIRED KNOWLEDGE SKILLS AND ABILITIES :

REQUIRED LICENSES / CERTIFICATION :

EDUCATION / EXPERIENCE :

This position offers $27.50 to $31.00 per hour depending on experience.

Western National Group / Western National Property Management is an Equal Opportunity Employer. All applicants will be considered without regard to race, color, ancestry, national origin, religion, creed, age (over 40), disability, mental and physical, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, and military and veteran status or any other legally protected status.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.