Accounts Receivable Specialist

POSITION OVERVIEW

The Cascade PBS’s mission is to inform and inspire our community to make the world a better place.

Our vision is to be the most essential and relevant media organization in the region.

Support the accounts receivable and cash management processes and systems and provide administrative support to reach more people, build a great organization and inspire a smarter world while demonstrating Cascade PBS’s values of integrity, community, innovation and diversity.

Hourly Rate: $26.66-$26.75

Location: Seattle, WA

Hybrid schedule available after initial 90 days of in office training

Cascade PBS offers competitive benefits to team members working 20 hours or more a week.

Benefits include:

• 11 paid holidays
• 1 personal holiday
• 12 days of vacation to start
• 10 days of sick
• Half-day Fridays during Summer
• Company-matched 401(k) Retirement Plan that is fully vested immediately
• Employer paid ORCA card
• Employee Assistance Program (EAP)
• Medical
• Dental
• Vision

KEY RESPONSIBILITIES/DUTIES

• Prepare, review and send Underwriting customer invoices and other miscellaneous invoices, as needed
• Collect receivables in arrears; make collection inquiries as appropriate; work with the account managers on collecting past due amounts, as needed; design and implement systems to improve collections
• Maintain underwriting customer account information in the proper database
• Monitor lockbox deposits, including reviewing daily deposits for accuracy and preparing checks for transport to the lockbox; prepare and export CRM deposit report and review/reconcile transactions with daily bank transaction deposit on weekly basis
• Prepare, and bring to the bank, all manual check deposits
• Track gifts made by sale of stocks and calculate revenue recognized on stock gifts; help membership department track gifts made via IRA accounts
• Train AP Specialist as AR backup
• Prepare non-membership cash for processing, prepare bank deposit slips and deposit worksheets and enter cash receipts into the accounting system
• Reconcile underwriting contracts to the general ledger on a monthly basis and assist in reconciliation of accrued/deferred receivables with Accounting Manager
• Calculate monthly commissions for underwriting account managers and prepare worksheets to support commission requests
• Review printed AP checks for accuracy, mail and/or distribute weekly check run
• Create new vendors in MIP as needed
• Document accounts receivable, cash receipts and collection procedures
• Document and coordinate use of in-kind trade accounts
• Prepare reports and schedules for internal use and annual audit; maintain internal electronic files related to all Accounts Receivable work
• Follow policies and procedures, work with inter-department stakeholders and make recommendations for improvements
• Collaborate with other team members to foster a positive and productive culture and contribute toward the overall growth of Cascade PBS.
• Other duties, responsibilities and activities may change or be assigned at any time with or without notice

REQUIRED SKILLS/ABILITIES

• Strong Microsoft Office skills (Excel, Word, Outlook) required
• Personal computer and financial systems skills. Abila MIP experience a plus

EDUCATION AND EXPERIENCE

• Bachelor’s degree or equivalent combination of education and experience
• Three years’ experience in accounting required; Media Industry A/R experience preferred
• Experience working with generally accepted accounting principles and accounting software

PHYSICAL REQUIREMENTS

• Ability to sit and type for long periods of time
• Ability to view data on a computer screen for long periods of time

Cascade PBS is committed to building a team that represents a diversity of thought, experience, and personal background. Our organization serves a diverse community, in terms of ethnicity, class, culture, language, sexual orientation and disabilities and we are committed to increasing diversity and inclusion amongst our staff population. We encourage everyone interested in this role to apply even if you don’t meet all the requirements.

The hiring process for this role will include a phone screen and a virtual or in-person panel interview. In some instances, additional panel interviews may take place. If you need reasonable accommodation during the job application or interview process, please contact us at jobs@kcts9.org.