ADMINISTRATIVE ASSISTANT-EXE •Open to internal County employees only •

Administrative Assistant

This OSJ Administrative Assistant position will have an active role in supporting OSJ with developing relationships, communicating with employees and community partners, collaborating on internal and external events, such as professional development opportunities and community forums, and facilitating the Community Investment Program to help advance social justice for all who live, work, and play in Snohomish County.

Job Duties :

• Maintain appointment calendar for assigned executive; arrange meetings and secure meeting accommodations and travel arrangements for staff.
• Handles confidential and politically sensitive information and materials.
• Provide full range of administrative support as required.
• Attend meetings with / for assigned executive and other staff members to take minutes, transcribe, process and distribute as necessary.
• Review, edit and correct documents, reports and correspondence from other departments that require the assigned executive's signature.
• Serves as liaison between the executive's office and other government agencies, private industry and the general public.
• Prioritize incoming mail, phone call and requests for appointments.
• Prepare draft letters and reports for review; correct, finalize and distribute as required.
• Supervise executive staff as required.
• May prepare and maintain employee time records and reconcile payroll ledgers

Minimum Qualifications :

High school diploma or GED with office procedures or business training, AND, five (5) years of progressively responsible experience; OR, any equivalent combination of education and / or experience. Lead or supervisory experience desirable depending upon department assignment. Must pass job related tests.

Knowledge and Abilities :

Supervision :

The employee receives limited supervision from an Executive Director or the Deputy Executive. The work is carried out independently in accordance with instructions, established policies and accepted practices.

Working Conditions :

The work is performed in the usual office environment.

Snohomish County is an Equal Employment Opportunity (EEO) employer. Accommodations for individuals with disabilities are provided upon request.