Water Administration Analyst

Description

The City of Oxnard is seeking aWater Administration Analystwith strong technical skills to be part of thePublic Works Water Team.This individual must be comfortable assessing priorities developing reports and delivering information and communicating with staff at all levels of the organization. The ideal candidate will have public sector experience with exposure to contracts and budgeting.

WHAT YOULL DO:

• Provides leadership development and oversight of the various water programs to ensure high performance and a customer-oriented approach that supports achieving the water divisions goals objectives and regulations.

• Provides critical support in coordinating and executing successful administrative financial and operational functions across departmental and division-wide.

• Assist in the preparation of the annual budget and monitor expenses.

• Assist in the daily procurement process to assure compliance of the purchasing ordinance and purchasing policies.

• As-needed create staff reports and other presentations and informational items.

• Complete monthly and annual regulatory reports.

• Works with water suppliers and City staff in planning development engineering water production and water resources to develop coordinate and monitor long-term water supply strategies projects and programs to maximize water conservation.

Payroll/Classification Title:Administrative Services Analyst

SUPERVISION EXERCISED / SUPERVISION RECEIVED:

Incumbents may serve as a lead worker assigning work and monitoring work completion. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline organizational policy or procedure or in consideration of risk management.

DISTINGUISHING CHARACTERISTICS:

This classification is distinguished from the Administrative Services Coordinator/Support Supervisor in that it performs professional financial managerial and/or operational analysis work and/or provides professional program analysis evaluation and administration.

WORK SCHEDULE:The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am to 5:00pm. Depending on the work assignment staff may be assigned to a shift that is outside the standard work addition this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs. The standard work environment varies depending on assignment but is typically either primarily in an office setting or out in the field. The City does not offer hybrid or remote work.

Essential Functions

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

• Performs professional financial managerial and/or operational analysis work and/or provides program coordination and administration of assigned area.

• Responds to inquiries from internal and external customers; conducts research audits and/or assessments; provides information guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and provides project staff support liaison services and/or general oversight to designated committees external stakeholders or project teams. Monitors and ensures compliance with policy procedures standards and/or regulations.

• Gathers information analyzes data identifies requirements and trends and presents findings; prepares updates and maintains records reports presentations marketing materials and databases; provides recommendations and implements solutions in support of assigned area.

• Provides analytical support and coordination of special projects as assigned.

• Performs other duties of a similar nature and level as assigned.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

Positions assigned tomanagement analysis/program administrationmay be responsible for:

• Performing management analysis and policy support;

• Developing designing coordinating and implementing programs;

• Managing projects;

• Conduct financial analyses;

• Administering contracts;

• Preparing agenda items for City council and other boards and commissions;

• Compiling and analyzing data;

• Preparing complex reports;

• Representing the city in professional meetings and/or with other agencies;

• Writing grant applications;

• Conducting surveys;

• Recommending policies and procedures;

• Participating in the design of new and revised programs systems procedures and methods of operations;

• Coordinating and reviewing transactions;

• Planning and coordinating safety programs and emergency plans;

• Performing injury/accident investigations.

Positions assigned toprocurementmay be responsible for:

• Coordinating the purchase of equipment services supplies or materials for the city;

• Developing specifications and solicitations;

• Evaluating and recommending action on bids and proposals;

• Receiving and processing requisitions;

• Preparing evaluating and recommending action on bid documents;

• Administering cooperative purchasing agreements;

• Negotiating contracts;

• Assisting with preparation of specifications proposals evaluations and awards;

• Coordinating disposition of surplus property;

• Developing and maintaining vendor relationships;

• Ensuring compliance with policies and procedures.

Minimum Qualifications

The following are the minimumqualifications necessary for entry into the classification:

EDUCATION AND EXPERIENCE:

• Associates degree (or 60 units working towards a Bachelors Degree) in business administration finance accounting or a related field and four (4) years paraprofessional-level experience comparable to an Administrative Services Coordinator/Support Supervisor or an Administrative Services Specialist Senior with the City of Oxnard in area of assignment;OR
• Bachelors degree in business administration finance accounting or a related field and two (2) years paraprofessional-level experience comparable to an Administrative Services Coordinator/Support Supervisor or Administrative Services Specialist Senior with the City of Oxnard in area of assignment.
  
  

NOTE:Depending on assignment some positions may require a Bachelors degree and may not substitute for an Associates.

LICENSING/CERTIFICATIONS:

• Must be able to effectively communicate in English both orally and in writing

General Information

APPLICATION PROCESS:

• Submit NEOGOV/Government Jobs on-line application.

• Complete and submit responses to the supplemental questions if required.

• Upload resume cover letter proof of degree (transcript) or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state see my resume or see my personnel file are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time part-time and temporary assignments.There is currently one (1) full-time vacancy within the Public Works DepartmentWater Division.

Selected candidate(s) must pass a thorough background investigation.

UNION MEMBERSHIP:Positions in this classification are represented by theOxnard Mid Managers Association (OMMA).

NOTE:For most positions the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance effective communication skills and development of effective working relationships are requirements of all positions.

Employees are required to participate in the Citys direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12 month probationary period.

Pursuant to California Government Code Section 3100 all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY:The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race color religion sex national origin age marital status medical condition disability or sexual orientation.

REASONABLE ACCOMMODATION:The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT:On the first day of employment new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986 as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify please contact DHS. you have any questions regarding this recruitment please contactVivian Morales at.

NOTE:The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.