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Finance Manager
Finance ManagerNorthern Kentucky Community Action Commission • Covington, KY
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Finance Manager

Finance Manager

Northern Kentucky Community Action Commission • Covington, KY
[job_card.30_days_ago]
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  • [job_card.full_time]
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Job Details

Description

POSITION TITLE : Finance Manager

REPORTS TO : Vice President of Finance and Administration

PAY RANGE : 65,000-68,000

GENERAL RESPONSIBILITY :

The Finance Manager supports the financial operations of the organization through effective management of daily accounting functions, ensuring accurate and timely financial reporting, internal controls, and regulatory compliance. This role also serves as a key liaison with the organization’s third-party financial consulting firm to maintain high standards in nonprofit accounting and fiscal oversight.

KEY RESPONSIBILITIES :

Accounting Operations & Internal Controls

  • Manage and support accounts payable, cash disbursements, and expense reconciliation processes in accordance with nonprofit GAAP and internal control policies.
  • Receive, record, and reconcile cash receipts, checks, ACH, and wire transfers; ensure proper coding and deposit procedures.
  • Oversee the implementation and ongoing configuration of accounts receivable and fixed asset software, ensuring integration with the fund accounting system.
  • Maintain the general ledger, including preparation and review of journal entries, revenue and expense accruals, and month-end / year-end closings.
  • Assist with cost allocation methodologies and periodic reviews, ensuring compliance with OMB Uniform Guidance (2 CFR Part 200) for federally funded programs.
  • Support maintenance and updates to the chart of accounts and accounting segments, in consultation with the VP of Finance and Administration.

Reporting & Budgeting

  • Collaborate with the VP of Finance and Administration to develop monthly, quarterly, and annual financial statements, board reports, and funder-specific reports.
  • Coordinate with internal teams to prepare organizational and program-specific budgets; support grant budget development and monitoring throughout the grant lifecycle.
  • Lead reconciliation and review of general ledger accounts, including detailed analysis of variances and trends.
  • Partner with the VP to issue monthly budget vs. actual reports, identifying and investigating any material variances.
  • Prepare drawdowns and reimbursement requests for grants and contracts, ensuring timeliness and accuracy.
  • Compile and submit financial data and reports to funders as required, ensuring timely and accurate compliance reporting.

    • Collaboration & Consulting Oversight

  • Act as the internal point of contact for third-party accounting / consulting firm; coordinate communication, data sharing, audit preparation, and technical assistance.
  • Ensure consistency and transparency in application of accounting policies by working closely with the consulting firm and aligning with best practices.
  • Participate in periodic reviews of financial processes and internal controls conducted by third-party consultants, and implement recommended improvements.

    • Payroll & HR Coordination

  • Work in coordination with Finance and HR to ensure accurate and timely payroll processing, including reconciliation of payroll liabilities and taxes.
  • Assist with review and maintenance of employee compensation cost allocations across multiple grants / programs.

    • Fixed Asset Management

  • Maintain fixed asset records, including acquisition, disposal, and depreciation schedules; ensure physical inventory tracking aligns with accounting records.
  • Implement and manage fixed asset software and processes that integrate with accounting and compliance requirements.

    • Compliance & Audit Support

  • Ensure compliance with grant requirements, fiscal policies, and regulatory standards including those from federal, state, and private funders.
  • Support preparation and documentation for annual audits, 990 filings, and other regulatory submissions.
  • Ensure documentation and retention of all financial transactions per funder and legal requirements.

    • Other

  • Provide backup support to finance team members as needed and contribute to cross-training and knowledge sharing.
  • Participate in process improvement initiatives related to financial operations and systems modernization.
  • Perform other duties as assigned.

    • Qualifications

    QUALIFICATIONS :

  • Bachelor’s degree in Accounting, Finance, or related field, clerical accounting, accounts payroll, preferred
  • Experience in non-profit accounting, preferred
  • Experience in electronic data processing, particularly spreadsheets and general ledger accounting
  • Ability to work with people of diverse and varying socio-economic backgrounds.

    • PHYSICAL REQUIREMENTS

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.
  • NKCAC is an equal opportunity / affirmative action employer. We strongly encourage people of Color, people with disabilities, women, bilingual people, and former or current recipients of public assistance to apply for available positions.

    • NKCAC IS A DRUG-FREE WORKPLACE

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