Program Associate

Program Associate

Reporting to the Chairperson, the Program Associate supports the Department of Biology with office management, financial processes, employee onboarding, course scheduling, and monitoring student enrollment. This position coordinates department events and other activities, assists with preparation of department documents, records, and websites.

Principal duties and responsibilities include :

• Maintain regular front office presence, answer / direct calls, receive mail / packages, and direct students and visitors to appropriate parties or resources as needed.
• Responsible for office management tasks, including the ordering and maintaining of office supplies, printers, copiers, and other tools / technologies; set up service visits as needed.
• Coordinate ongoing and ad hoc activities and events associated with the department; coordinate space reservations, catering, travel, and visitor accommodations.
• Assist in onboarding and off-boarding full-time, part-time, adjunct, and temporary faculty, staff, and student workers.
• Process supplemental payment requests for adjunct instructors in Workday.
• Monitor department spaces for issues and proactively address them, entering and following up on facilities work orders.
• Assist with departmental searches including interview coordination, communication with candidates, coordinate travel accommodations, and processing candidate reimbursements.
• Assist in coordinating and communicating with the Deans' Office on access to department spaces.
• Assist with processing finance / accounts payable transactions for the department.
• Assist Chairperson with course scheduling and student course permits.
• Assist with the management of department web pages, social media accounts, and alumni outreach.
• Assist with timekeeping and supervision of department student workers.
• Prepare department correspondence as directed by the Chairperson.
• Performs other duties as assigned. Management retains the right to add or change job duties at any time.

Qualifications :

Preferred :

Procedure for candidacy :

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Salary range : $55,142.18-$66,166.40 annually. The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance.

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu .

Inclusion Statement : Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO / AA Statement : Montclair State University is an Equal Opportunity / Affirmative Action Action institution with a strong commitment to diversity.

Title IX and 34 C.F.R. 106 Policy : Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities.