Collection & Discovery Services - Assistant - Acquisitions - Administration Building

Description

Position Closing Date : 11 / 21 / 25

Full Time = 40 hours / week

GENERAL SUMMARY

Under moderate supervision, places and tracks orders for materials with vendors. Verifies, sorts, stacks, marks, and unpacks shipments of new materials.. Receives materials by inputting invoices and creating a daily electronic file for Finance. Returns materials to the vendors for credit. Screens and prepares Materials Requests for physical and electronic items. Creates and maintains excellent relationships with both internal and external customers and vendors.

JOB REQUIREMENTS

Specific Knowledge, Skills, and Abilities required include :

• Ability to demonstrate proficient usage of English grammar, spelling and punctuation rules, and to utilize simple mathematical functions such as addition, subtraction, multiplication, division, percentages, ratios, etc.
• Ability to gain knowledge of standard office procedures and practices.
• Ability to learn aspects of ordering procedures.
• Ability to detect errors, determine causes, and make corrections as appropriate.
• Ability to accurately organize and maintain paper documents and electronic files.
• Ability to think analytically and apply sound judgment, resolve problems, make effective decisions, and act with integrity.
• Skills necessary to develop and maintain effective and appropriate working relationships with co-workers, customers, vendors, and / or representatives of other agencies.
• Skill in operation of modern office equipment such as personal computer, facsimile, copiers, scanners, calculators, and telephones.
• Ability to demonstrate proficient use of personal computer software or systems applicable to the essential functions of the job, which may include (but not be limited to) email / calendar software, internet / intranet browsers, word processing, spreadsheets, database software, and various systems or software used by CCPL.
• Ability to gain knowledge of ACQ department procedures and practices.
• Ability to understand and adhere to established priorities in workflow.
• Ability to handle multiple tasks simultaneously with frequent interruptions, including the ability to successfully prioritize.
• Ability to gain knowledge of all aspects of shipping / receiving procedures.
• Ability to apply advanced organizational, problem solving and analytical skills.
• Skill in prioritizing, coordinating and scheduling work.
• Skill in exercising advanced level of verbal, interpersonal and customer service.
• Ability to communicate effectively both orally and in writing.
• Skill in advanced application of written and oral communications.
• Ability to provide comprehensive customer service, including delivery of accurate, prompt, and courteous assistance, both orally and in writing.
• Skill in reviewing work for correctness, completeness and accuracy.

ESSENTIAL JOB FUNCTIONS

Summary Minimum Education & Experience Required

OTHER TESTING / LICENSES REQUIRED

PHYSICAL DEMANDS AND WORKING CONDITIONS