Assistant I Administration

PRIMARY JOB RESPONSIBILITIES :

• Oversee and / or process day-to-day administrative items per supervisor's authorization, i.e. document control, data entry, expense reports, supply requisitions, incoming mail, update vendor contact list, take and distribute meeting minutes as requested, etc.
• Manage shared Procurement mailbox and direct calls / emails accordingly; screen phone calls / solicitors per supervisor’s instructions; handle routine items, pass others on to supervisor.
• Train office personnel on new policies / procedures / software as requested.
• Perform additional assignments per supervisor’s direction.
• Book travel accommodations.
• Additional duties as assigned including assisting others on an as needed basis.
• Assistance updating reports
• Verify vendor NDA completeness.
• Assist with vendor prequalification process.
• Assist with vendor setup with accounting.
• Help research problems with invoices and help process invoices in pvault.
• Maintain vendor files in Egnyte.
• Track and help manage lien waivers.
• Arrange team lunches and activities.

EDUCATION & EXPERIENCE REQUIREMENTS :

PREFERRED SKILLS / ABILITIES :

Benefits and Pay :