Administrative Assistant Entry Level

Benefits:

• Competitive salary
• Dental insurance
• Health insurance

Administrative Assistant – Entry Level


Position Summary


The Administrative Assistant – Entry Level classification is intended for personnel who are beginning their administrative careers or who have limited prior experience in office support roles. Individuals in this position perform basic clerical and administrative functions under close supervision and support higher-level administrative staff and State personnel with routine office tasks.


This position supports the Maryland Department of Housing and Community Development (DHCD) at its headquarters in Lanham, Maryland. Temporary Staff provided under this role are employees of the Contractor and will supplement existing Department resources.


Examples of Tasks and Responsibilities


The Administrative Assistant – Entry Level may perform, but is not limited to, the following duties:

• Answering phones, greeting visitors, and directing inquiries to appropriate staff
  
  
• Performing basic data entry and updating records or logs
  
  
• Filing, scanning, copying, and organizing documents (paper and electronic)
  
  
• Assisting with routine correspondence, such as preparing templates or standard forms
  
  
• Sorting and distributing mail and electronic communications
  
  
• Assisting with scheduling meetings and maintaining calendars under supervision
  
  
• Performing general office support tasks and other related duties as assigned
  
  

Examples of Equipment and Software Used

• Personal computer
  
  
• Photocopier and scanning equipment
  
  
• E-Fax systems
  
  
• Microsoft Office Suite (basic proficiency in Word and Excel)
  
  
• Google Platform (basic use of Gmail, Google Drive, Google Docs)
  
  
• Document management and scanning software, such as DocuShare Community Development (DHCD)
  
  

Minimum Qualifications

• High school diploma or equivalent
  
  
• Basic computer skills and familiarity with office software
  
  
• Ability to follow instructions and established procedures
  
  
• Strong attention to detail and willingness to learn
  
  
• Effective verbal and written communication skills
  
  

Work Environment

• Work will be performed onsite at client's headquarters in Lanham, Maryland, unless otherwise directed
  
  
• The State will provide normal office working facilities and equipment reasonably necessary for performance