Program Assistant, EDGE

Your Role

This role provides critical administrative and organizational support for Deputy Directors, Senior Program Officers and the team broadly. Program Assistants provide wide and varied administrative and organizational support for program or operations leaders and teams. They are highly engaged members of the business team. Efficiency, attention to detail, flexibility and good judgment are essential in this role to ensure smooth team operations. The Program Assistant is integral to the team, ensuring that all administrative and scheduling functions are completed promptly, allowing for highly productive environments. A successful candidate will demonstrate a strong ability to navigate the role, responsibilities and will have an appetite for proactivity amid ambiguity.

Reporting to the Senior Manager, Strategy & Implementation for the EDGE Team this position is based in our Seattle, WA office and must adhere to 50% in office work.

This position is a limited-term position for 18 months. Relocation will not be provided.

What You'll Do

Schedule a high volume of appointments and meetings, manage complex calendars for multiple people and across multiple time zones.

Make travel arrangements domestically and internationally.

Assist in scheduling and planning for events, such as meetings, conferences, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing, and disseminating materials.

Partner with Events team, AV (Audiovisual) team and external speakers for virtual convenings.

Provide communications support and assistance to ensure timely responses to inquiries including answering and prioritizing emails and calls. This includes the ability to synthesize information to make recommendations and decisions.

Maintain organized files and records and a system for tracking, monitoring and prioritizing tasks and projects.

Play a key role in team culture and help the Senior Program Assistant to design team building and celebration and events.

Provide administrative support including document creation, expense reports, reimbursements, organization, and maintenance of files.

Work on special projects as needed.

Interact and communicate clearly and consistently with grantees and partners in the field.

Your Experience

Bachelor's degree or equivalent experience.

3-5 years of work experience in an administrative role for a complex and fast-paced organization.

Proven ability to set priorities and meet deadlines while balancing the need to provide support for multiple individuals, including complex calendar, travel, and event planning.

Excellent oral and written communications skills.

Able to communicate effectively with internal and external contacts, establish trust, and adjust to a wide variety of working styles.

Knowledge of foundation priorities and how they align with the goals of the department / division.

Proficient skills with Microsoft Office Suite, including Outlook, Teams, PowerPoint, Word, and Excel, as well as SharePoint.

Good judgment, maturity, discretion, tact, and a sense of humor.

Positive, collaborative, customer-oriented approach to work.

Demonstrated confidence and grace needed to address multiple priorities at rapid pace.

• Must be able to legally work in the country where this position is located without visa sponsorship.

The range for this role in these locations is $30.58 to $42.79 USD. As a mission-driven organization, we strive to balance competitive pay with our mission. New hires salaries are typically between the range minimum and the salary range midpoint. Actual placement in the range will depend on a candidate's job-related skills, experience, and expertise, as evaluated during the interview process.

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

If you require assistance due to a disability in the application or recruitment process, please submit a request here.

We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion of voices, ideas, and approaches and we support this diversity through all our employment practices. All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.