Payroll and Human Resources Specialist

HR & Payroll Specialist

The HR & Payroll Specialist role will be multi-faceted and include payroll responsibilities and general human resource functions to support senior HR management as well as our employees. This role will be responsible for administrating and managing the payroll process for all hourly and salaried employees, support the Payroll Manager with benefits and compensation related tasks and assignments, manage the HRIS ensuring data accuracy and integrity and process employee and management requests such as verification of wage or employment and garnishments and reporting. The ideal candidate should have strong interpersonal skills with ability to work with people at all levels of an organization; effective oral and written communication skills; knowledge of office administration procedures with an ability to be detail-oriented and highly organized; high level of skill in handling sensitive and confidential situations / information with the demonstrated ability to maintain strict confidentiality; good time management skills; strong customer service focus and great team player; working knowledge and experience with HRIS, internet sourcing, and Microsoft Office.

Essential Duties & Responsibilities

• Exercise discretion establishing, monitoring and updating payroll policies and practices for the company.
• Act as a subject matter expert and maintains a knowledge of legal requirements related to day-to-day, weekly, monthly, quarterly and yearly payroll process, final pay, payroll taxes, deductions and other pay, tax, wage and hour processes, reducing legal risks and ensuring regulatory compliance.
• Answer payroll hotline calls and all payroll-related email inquiries and post outgoing mail.
• Govern wage and hour administration, including timesheets and pay review as necessary, processing necessary changes and deductions, payments, etc.
• Perform and manage all payroll functions and duties from start to finish; processing payroll for all hourly and salaried employees of the company through our automatic payroll system.
• Update payroll records by entering and auditing the changes in personal information, changes in exemptions, benefit and insurance coverages, wages, expenses, bonuses, direct deposit, job title and department / division transfers in the bi-weekly payroll process to ensure accuracy and timely completion.
• Gather payroll data such as garnishments, time off (paid and unpaid), insurance, voluntary benefits, and 401(k) deductions.
• Coordinate and administer compliance of tax and PTO accrual profiles of new and current employees; as well as the coordination and execution of final payment of terminated employees
• Audit and maintain accrual policies and tax profiles in accordance to policies and governmental regulations.
• Verify and audit all year end forms, W2, 1094 / 1095, T4, etc.
• Prepare information and reports from our payroll system as requested or required for compliance.
• Coordinate with Payroll Manager and / or Senior HR management in the implementation of wage and salary structure, pay policies, performance appraisal programs, employee benefit programs and services, and company safety and health programs within the HRIS.
• Research and facilitate resolutions to any payroll errors, employee and / or manager requests; such as wage and employment verifications, final pay, etc. as requested and in a timely manner.
• Participate in benefits tasks, such as claim resolutions, reconciling benefits statements and deductions, and approving invoices for payment in partnership with the Payroll Manager.
• Enhance department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments
• Protects organization's value and maintains the department's integrity by keeping information confidential
• Understand and demonstrate safe work practices at all times to ensure a safe work environment
• Comply with all company policies and procedures
• Complete special projects and other duties as assigned by your supervisor

Knowledge, Skills, and Abilities

Experience and Credentials