Administrative Assistant to the Chief Financial Officer

Job Title : Admin Assistant to Chief Financial Officer Exemption Status : Nonexempt; 233 days

Reports to : Chief Financial Officer Pay Grade : Clerical 8

Dept. / School : Finance Date Revised : 12 / 2022

Primary Purpose :

Work under minimum supervision to provide advanced clerical services to the Chief Financial Officer. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public.

Qualifications :

Education / Certification :

High school diploma or GED

Special Knowledge / Skills :

• Knowledge of school district organization, operations, and administrative policies
• Proficient skills in Word, Excel, Google Docs / Sheets, Skyward
• Ability to make independent decisions regarding planning, organizing, and scheduling
• Excellent public relations, organization, communication, and interpersonal skills
• Ability to use software to develop spreadsheets, perform data analysis
• Ability to multi-task numerous complex administrative activities

Experience :

3-5 years or more advanced administrative assistant experience with extensive contact with people

Major Responsibilities and Duties :

Clerical Support

Reception and Phones

Policy, Reports, and Correspondence

Other

Supervisory Responsibilities :

None.

Mental Demands / Physical Demands / Environmental Factors :

Tools / Equipment Used : Standard office equipment including personal computer and peripherals

Posture : Prolonged sitting; occasional bending / stooping, pushing / pulling, and twisting

Motion : Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting : Occasional light lifting and carrying (less than 15 pounds)

Environment : May work prolonged or irregular hours ; occasional districtwide travel

Mental Demands : Work with frequent interruptions; maintain emotional control under stress