Virtual Assistant - Transaction Coordinator

Virtual Assistant

We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated Virtual Assistant with expertise in transaction coordination to join our client's team and take their operations to the next level.

In this role, you will be responsible for performing various tasks, including :

• Manage real estate transactions from contract to close, ensuring accuracy and timeliness;
• Review, organize, and track all contracts and documents to ensure compliance;
• Coordinate with clients, agents, lenders, and escrow officers to ensure smooth closings;
• Keep detailed records and maintain organized digital files;
• Maintain timelines and follow up on critical dates and deliverables;
• Communicate professionally with all parties involved in the transaction;
• Use CRM systems, spreadsheets, and checklists to manage multiple files simultaneously;
• Prepare summaries and updates for management or team leads;
• Utilize transaction coordination tools, CRM software, and cloud-based systems (training provided);
• Support digital document management, data entry, and automation processes;
• Leverage AI tools for drafting and reviewing correspondence when appropriate;