Engineering Coordinator

Engineering Coordinator

This position is essential for ensuring seamless communication between our Engineering staff, other departments, vendors, contractors, and hotel management. As the Engineering Coordinator, you will be responsible for managing a variety of administrative duties, coordinating daily activities, and ordering necessary parts and supplies. Your role is crucial in maintaining the smooth and efficient operation of the Engineering department.

One of your primary tasks will be to coordinate daily engineering operations, including task assignments and prioritization. You will also support cross-departmental collaboration to resolve maintenance issues promptly and effectively. Additionally, you will manage administrative duties such as scheduling, documentation, and reporting. Maintaining high standards of service in our luxury environment is a top priority. This role requires exceptional organizational skills, attention to detail, and a strong commitment to guest satisfaction.

Duties & Responsibilities :

• Coordinate daily Engineering operations including task assignments, special requests, and service prioritization.
• Communicate effectively with the engineering team to ensure timely completion of tasks.
• Maintain close coordination with Front Office, Housekeeping, and other departments for efficient room turnover and guest satisfaction.
• Input and manage data in property management systems including room status, defects, and guest preferences.
• Monitor inventory parts / supplies.
• Prepare and distribute daily reports including OOO room, DND room type for arrivals, occupancy so we can put rooms back in service, VIP and or a special guest.
• Respond to guest requests or complaints related to housekeeping services promptly and professionally.
• Support the Engineering leadership team in administrative duties such as scheduling, timekeeping, and training documentation.
• Ensure compliance with hotel standards, safety procedures, and hygiene protocols.
• Assist with inspecting rooms, scheduling of rooms PM.
• Assist in maintaining a high morale level in the department by displaying a positive attitude.
• Maintain clean and organized work areas, including storage areas. Coordinate with external contractors and vendors for specialized maintenance and repair work.
• Coordinate with other departments all work needed to maintain facility. Check the work order system consistently to monitor workflow and trends.
• Maintain accurate records of maintenance activities, including work orders, inventory, and equipment manuals.

Required Skills & Experience :

Physical Requirements :

The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job :