Administrative Assistant (Boston)

Job Title : Staff Assistant

Pay Rate : $25 / hr (W2)

Duration : 3 Months

Location : Boston, MA Longwood Area

Mode of Work : 100% Onsite

Work Schedule : 1st shift 35 hours / week

General Statement of Duties :

We are seeking a Staff Assistant to provide administrative support to a research office. The role involves working independently on a wide range of administrative duties to support office operations and research activities.

Key Responsibilities :

• Serve as the first point of contact for the office, greeting visitors, answering phones, and responding to general inquiries.
• Schedule meetings, manage calendars, and coordinate appointments for office staff and leadership.
• Prepare, proofread, and distribute routine correspondence, memos, reports, and other documents.
• Organize and maintain electronic and paper files for easy accessibility.
• Assist with travel arrangements, including booking and expense reporting.
• Order and monitor office supplies and equipment.
• Support planning and execution of office events, meetings, and workshops.
• Perform data entry, maintain databases, and prepare basic spreadsheets or presentations.
• Assist with onboarding new staff, including preparing materials and coordinating orientation schedules.
• Handle sensitive information with confidentiality and professionalism.
• Perform other related duties as assigned.

Required Qualifications :

Working Conditions :