Administrative Assistant II - Administration

Job Summary s an Administrative Assistant II, you will provide a wide range of administrative, event, and project-related support to department staff. You will organize communication and scheduling for department meetings and events, perform complex work assignments, and act as the subject matter expert in travel coordination while ensuring compliance with agency business processes and policies.

Your responsibilities include creating and formatting documents using various software tools, maintaining contract files, handling special projects such as a portion of the budget book, and overseeing department programs. Acting as a liaison, you'll engage with internal and external customers, process requisitions and purchase orders, and similar duties as needed. Job Duties Frequency Band Provide administrative assistance to the department staff. Coordinate and schedule departmental activities, including travel, meetings, and other events. 50%

Daily Compose and distribute correspondence and documents using various software applications. Documents may include technical and financial reports, meeting minutes, contracts, grant applications, graphs, statistical analyses, and memos. 25%

Daily Maintain contract files according to agency policies and records retention schedules. 5%

Daily Manage special projects and department programs, including workshops and events. Your role includes preparing promotional materials, assembling budget workbooks, overseeing an awards program, and managing a uniform program. Use creativity and organizational skills to ensure the success of these initiatives. 10%

Weekly ct as a liaison for the department with internal and external customers. Handle initial screening of communications, discern relative importance, direct calls, and relay messages. 5%

Weekly Process requisitions and purchase orders and compile department budget data. 5%

Monthly Perform other duties of a similar nature or level. s Needed Minimum Qualifications

• 5 years of recent experience, with at least 3 years of experience handling restricted information.
• Demonstrated skill with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
• Typing accuracy at 50 wpm.
• An associate degree in office administration may substitute for up to 2 years of experience.

n equivalent combination of education and experience to successfully perform the job duties is also accepted. Knowledge Requirements

Skill Requirements

Preferred Skills and Knowledge

Working Conditions Hybrid telework may be available. Availability is at management discretion and may not be available for this position based on the nature of the work. Work is performed in an office environment and requires the use of office equipment and technology. You will be required to move throughout and between different office buildings and may need to complete tasks in noisy environments. You may also be required to lift and carry materials up to 10 pounds occasionally.