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Office & Soft Services - Receptionist
Office & Soft Services - ReceptionistVeterans Sourcing • Irvine, CA, US
Office & Soft Services - Receptionist

Office & Soft Services - Receptionist

Veterans Sourcing • Irvine, CA, US
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Responsibilities

Reservation Coordination

  • Manage meeting room bookings and ensure availability for scheduled appointments.
  • Coordinate reservations for internal and external guests.

Office Amenities & Setup

  • Prepare meeting rooms with required amenities.
  • Monitor and restock pantry snacks and office supplies.
  • Support general office maintenance and cleanliness.

    • Visitor Management

  • Handle visitor check-ins, registration, and escorting as needed.
  • Greet guests and direct them to appropriate contacts.

    • Catering Support

  • Coordinate with catering vendors for event and meeting needs.
  • Assist with food deliveries and ensure proper setup.

    • Mail & Package Handling

  • Receive, track, and distribute incoming packages.
  • Manage outbound mail and courier requests.

    • Reception Duties

  • Answer and direct phone calls.
  • Respond to general inquiries from clients and employees.
  • Support administrative tasks such as filing, scheduling, and documentation.

    • Facility Support

  • Load and unload the dishwasher.
  • Keep common areas clean and organized.
  • Assist with maintenance requests and liaise with building services.

    • Employee & Client Assistance

  • Support employee and client needs related to office logistics.
  • Maintain a professional and helpful front desk presence.

    • Qualifications

    Must-Have Skills

  • Minimum 2+ years in a receptionist or front desk role.
  • Strong communication and organizational skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experienced with Microsoft Outlook for email and calendar scheduling.
  • Adaptable and flexible in handling multiple priorities.

    • Nice-to-Have Skills

  • Willingness to learn new technologies.
  • Basic knowledge of digital tools or platforms.

    • Education

  • High School Diploma or GED equivalent required.

    • Interview Process

  • 1st round : Virtual interview.
  • 2nd round : Onsite interview (if required).
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