ADMINISTRATIVE ANALYST (POLICE)

Police Administrative Assistant

This is advanced administrative and analytical work involving a variety of management support functions within the Police Department. Employees in this classification perform responsible administrative duties to assist Department leadership in carrying out operational, financial, and organizational objectives. Assignments may include budget development and monitoring, cost analysis, purchasing and inventory management, data review and reporting, project coordination, research and analysis, and grant proposal or report preparation. Work requires initiative, accuracy, and the exercise of independent judgment in interpreting policies, regulations, and procedures, as well as in recommending improvements to management processes. Work is performed under general supervision of an administrative superior and is evaluated through conferences, reports, and observation of results achieved.

Assists in planning, preparing, and administering divisional and project budgets; reviews documents for accuracy, budget code compliance, and adherence to established procedures. Monitors expenditures and forecasts; prepares and reconciles periodic financial and statistical reports. Reviews, processes, and records invoices, requisitions, and purchase orders; verifies supporting documentation and assists in bid evaluations and vendor selections. Coordinates the maintenance of departmental accounting and inventory records; recommends improved methods for data collection, analysis, and reporting. Conducts research and prepares analytical, statistical, and narrative reports; reviews workload data for accuracy and consistency with department standards. Reviews police reports and related data to ensure compliance with the Uniform Crime Reporting (UCR) Standards. Operates computer systems including FCIC / NCIC, OSSI, CJIS, EDEN, and other law enforcement databases to enter, retrieve, and modify records. Assists in the preparation of grant applications, progress reports, and supporting documentation. Scans, converts, and maintains electronic records and files on centralized servers. Performs other related duties as assigned.

Thorough knowledge of the principles and practices of public administration and management. Considerable knowledge of applicable federal, state, and local laws, ordinances, and departmental policies. Knowledge of municipal budget preparation, monitoring, and expenditure control methods. Proficiency with standard office practices, procedures, and equipment, including Microsoft Office (Word, Excel, PowerPoint, Outlook). Working knowledge of law enforcement data systems such as FCIC, NCIC, OSSI, and CJIS. Ability to analyze, classify, and interpret administrative and financial data; prepare clear and concise reports. Ability to apply independent judgment and initiative in completing assignments. Ability to communicate effectively, both orally and in writing. Ability to establish and maintain effective working relationships with department staff, other City employees, outside agencies, and the public. High school diploma or equivalent; supplemented by college level coursework with emphasis in Business Administration, Public Administration, Criminal Justice, or closely related field; with three (3) years of progressively responsible administrative experience in governmental budgeting, grants management, or related administrative functions. Bachelor's degree preferred. Equivalent combination of education, training, and experience may be considered. Must possess and maintain, throughout employment, a valid Florida driver license with a satisfactory driving history. Applicants qualifying for employment will be subject to a polygraph examination and an extensive background screening.