Coordinator

Job no: 503732
Work type: Nonexempt Staff Full-time
Location: Bethlehem
Categories: Administrative Services

Lehigh University is seeking a detail-oriented Coordinator to support the Institute of Functional Materials and Devices (I-FMD), coordinate projects and faculty teams, support events, maintain databases and communications, supervise student workers, and assist with budgets and financial tracking.

Position Number: S79400

This position is a Grade: 8 - 37.5 with an approximate salary range of $43,940-$52,740 and is subject to change based on experience, skills and qualifications.

Key Responsibilities:

• Coordinates day-to-day institute operations
• Monitors the status and deadlines of multiple projects and faculty research teams simultaneously. Including coordinating contract completion and background checks
• Maintains email accounts, databases, websites, social media platforms and other electronic materials while serving as the point of contact for external inquiries
• Coordinates team meetings
• Coordinates and prepares documents to support the various departmental processes including but not limited to: funding application process, annual reporting, course and meeting documentation, textbook ordering and course note printing. Receives and processes registrations and prepares registration reports. Manages and maintains program and event files and contracts.
• Provides logistical management for all programs and events
• Recruits, trains and supervises student workers
• Tracks, reconciles, and maintains budget accounts, compiles budget information, analyzes/reconciles accounts, and prepares status reports for events and programs
• Assists Director and Business Manager in developing budget model and exercises resource management for events
• Maintains appropriate financial documentation for budgetary purposes, including invoices, inflows of cash and disbursements and tracking of actual expenditures vs. budget

Qualifications:

• Associates or Vocational/Technical Degree in Business or Accounting; Bachelor's Degree preferred
• Five to eight years of related work experience
• Experience with organizing conferences and large scale events
• Basic financial accounting experience
• Ensuring accuracy in complex administrative tasks, budget management, and event logistics

Lehigh University is an equal opportunity employer and does not discriminate. We are committed to a culturally and intellectually diverse community and we seek qualified candidates to contribute to the university’s mission. Lehigh University offers a comprehensive and family friendly benefits package which includes but is not limited to Health Care, Retirement and Educational benefits. Information can be found on our website.

Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist.
• This position has direct contact with minors, therefore, a background check is required.

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position.

Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.

Advertised: January 13, 2026 Eastern Standard Time
Applications close: Open until filled