Operations Analyst

Procurement Analyst

Procurement is a key input into the process where the selection of the best suppliers and the negotiation of the best commercial terms are critical to our business success. Depending on the dedicated category requirements, the job holder will evaluate and ensure competitive supplier conditions, minimize the supplier related risks and contribute the Procurement related information to the binding offer. As negotiations proceed and during the transition period the job holder will ensure congruence between the business needs and the supplier terms and conditions. The transition period is often critical to the business case and may be subject to contractual milestones. During the transformation the job holder will coordinate and drive the procurement work stream and drive the commercial improvement of the supplier contracts, to encourage the sustainable commercial success of all opportunities.

The Procurement Analyst is considered a Subject Matter Expert (SME) in regards to extraction and manipulation of the company's national ordering system data and is results driven, with a tenacious desire to deliver flawless execution of services using the highest ethical standards. This employee will report to the Head of Procurement and ensure that the delivery of Procurement-wide reporting, strategies, policies, and procedures adherences are delivered and measured (Sarbanes Oxley). They will assist colleagues at all levels (up to and including RVPs and CEO/COO and Head of Departments) by working closely with them and their teams across all categories of spend. The job holder will ensure that the Head of Operational Improvements as well as Category Managers are supported. The necessary spend, volume, and savings data will be reported in alignment to required national and Global reporting needs, supporting the category Managers in their dashboard reporting. This position requires a highly motivated, articulate, analytical problem solver with a high level of reporting experience, as well as a proactive, client-focused mindset.

Job Responsibilities

• Report the savings and spend data required for national and Global cadence
• Assemble data, analyze performance, identify problems, and develop recommendations that will support Procurement planning and operations (cost and volume data)
• Conduct detailed analysis of supply chain costs and service from the AS400 system
• Analyze findings and document recommended actions both independently and with direction from a category manager, Head of Procurement, or Head of Operational Improvements
• Coordinate between Management, technical resources, and operations resources throughout the life-cycle of a project
  • Proficient with MS office suite of products (Word, Excel and PowerPoint) as well as Tableau
• Calculate and publish savings metrics to internal business partners
• Identify different types of data that need tracking to improve business performance
• Data manipulation for new business analysis
• Provide recommendations as new products/services come into the market place
• Provide standardized reports for inside and outside clients
• Data handling, manipulation, and execution of various projects
• Analyze and create opportunities that either lower cost or enhance service
• Additional Ad-Hoc responsibilities that are assigned by the Head of Procurement
• Ensure aggregation of all and any Procurement KPIs and SLAs including but not limited to:
  • Measure number of POs per day processed by each buyer
  • Measure and monitor average time from Requisition to PO by Buyer
  • Resolve complaints/problems received from Centers as received (and log them by Buyer area)
  • Measure RMA process and speed (number and time to process with 24hr being maximum allowable measure to hit 100% target)
  • Resolve issues with Accounts Payable by working problem review [PR] daily (including measurable reduction of PRs by 25% within 6 months of assuming role)
  • Maintain vendor parts file and add new vendors into the AS400
• All SLA/KPI to be provided in a monthly dashboard and presented at standing monthly procurement team meeting