Administrative Assistant

Administrative Assistant

Harder Mechanical is one of the nation's largest mechanical contractors with an outstanding reputation for working safely, meeting tough schedules, and delivering quality projects. Based in Portland Oregon, we work primarily in the 11-western states with regional offices in Reno, NV; Phoenix, AZ, Richmond, CA, and Salt Lake City, UT.

As an Administrative Assistant, you will be working with our project team on administrative tasks at a semi-conductor project site in Chandler, AZ. In this role, you will be responsible for supporting the job site team in all office duties and miscellaneous tasks. The successful candidate will demonstrate a high attention to detail, ability to multitask, and experience working within a team environment.

This position is not eligible for remote work as it is an in-person role at our jobsite trailer. The schedule for this position is 7am-3 : 30pm Monday through Friday.

Admins at Harder perform the following daily tasks :

• Support the construction team on-site with data entry, and completing tasks critical to business success
• Schedule and coordinate meetings, appointments and maintains calendars
• Coordinate staff lunches and teambuilding outings as needed
• Prepare and distribute daily / weekly communications including reports, invoices, transmittals, and various other documents
• Support key processes such as timecard submissions, scheduling transfers and new hires into safety training etc.
• Prepare reports for the construction team using MS Excel
• Work with the payroll department to aid a smooth and accurate payroll system
• Communicate clearly and effectively with internal and external stakeholders and corporate headquarter personnel
• Maintain accurate project documentation control by creating and organizing filing systems according to company procedures
• Support the field with material purchases and PO tracking
• Report to the Project Manager, or as designated
• Additional tasks as needed

What you will need to be successful in this role :

Education / Experience :

Benefits :

HMC reserves the right to perform a drug screening and background check, as may be required, and this offer may be contingent on passing a drug screening and background check. This position is hourly. No recruiters. No phone calls, please.

About Harder : Harder Mechanical Contractors is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status, or any other characteristic protected by federal, state or local nondiscrimination laws. Our hiring policy reflects and affirms Harder's commitment to the principles of fair employment. Harder does not discriminate regarding the terms and conditions of employment based on any characteristic protected by federal, state or local nondiscrimination laws. It is Harder's policy to maintain a drug and alcohol-free work environment. Employment offers are conditional upon successfully passing a drug and alcohol test, background checks, reference checks, and as required by law, regardless of citizenship or national origin, documented proof of authorization to work in the United States.