Senior Executive Assistant and Office Administrator

Office And Location Support

This role provides confidential and high-level office and location support activities by acting as a lead and coordinating the work of others. Identifies, enhances, and applies specific processes and procedures to maximize the efficiencies of the University to which the support is being provided. May ensure the correct functioning of facilities, office and / or business support services.

Responsibilities include managing calendars for the Chief Executive, Associate Vice President of Finance, Director of Strategic Initiatives and other executive leaders as required, providing general administrative support for the Office of Science, Innovation, National Laboratories, and Global Initiatives, assisting with travel requests and logistic coordination of senior executives, preparing confidential correspondence, managing supply inventory, expense reporting, and minimal deliveries on campus, preparing special reports, managing daily operation of the office, coordinating special projects, and performing other related work as needed.

Minimum qualifications include vocational training, apprenticeships or equivalent experience in a related field, and 7+ years of work experience in a related job discipline. Preferred competencies include excellent oral and written communication skills, excellent interpersonal and customer service skills, discretion and tact in handling sensitive and confidential situations, problem-solving, organization and time management skills, and considerable skill in working both independently and as a team member.

Working conditions include tasks that use keyboarding, bending, stooping, light lifting, sitting, and standing, and some evening or weekend work may be required on occasion. Application documents required include a resume / CV and a cover letter.