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Administrative Assistant
Administrative AssistantSPECTRAFORCE • Los Angeles, CA, US
Administrative Assistant

Administrative Assistant

SPECTRAFORCE • Los Angeles, CA, US
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  • [job_card.full_time]
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Job Title : Admin Assistant - 100% Onsite

Location : 1450 San Pablo, Los Angeles, CA 90033

Duration of Assignment : 2 months with a chance to extend based on LOA return

Work hours : 9 : 00 am – 5 : 30 pm / 40 hours per week

Dress code : Business Casual

Parking : Metered Parking on Norwalk or can purchase monthly pass, approximately 118.00 per month – to be paid at contingent's expense

The incumbent will :

  • Serve as internal resource for our faculty, administrators and technical laboratory personnel to support daily clinical operations.
  • Perform administrative duties associated with receiving, accessioning and triaging patient specimens, blocks and slides.
  • Prepare and maintain departmental documents and ensure proper distribution of related patient materials, including scanning documents into the EMR.
  • Type and proof correspondence, memoranda, reports, proposals, technical papers, manuscripts and other documents for supervisor or department staff as requested.
  • Respond to inquiries and requests for information requiring knowledge of departmental and client policies and procedures.
  • Coordinate with key vendors for services and assist in the maintenance and use of office equipment.
  • Oversee office operations and assist in purchases to maintain supplies and inventory.
  • Research and gather data for departmental reports.

Note to Suppliers

  • Candidates that have worked in a clinic in a non-clinical / administrative role supporting Pathology or Dermatology is a plus!
  • Must have good typing skills – 40 wpm+
  • This office supports heavy phone volume. Candidate must present professionalism and have excellent customer service skills including clear communication skills.
  • This Department needs a candidate that can be trained quickly and jump in to support the volume.
  • There is some transcription involved in this role but it is not listening to dictation, it requires transferring data from one form to another.
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