Student Employment Coordinator

Position Title :

Student Employment Coordinator

Position Type : Regular

Job Number : SA68424

Full or Part Time :

full-time 40 hours weekly

Fair Labor Standard Act Classification :

Non-Exempt

Anticipated Pay Range :

$27.75

Pay Range Information :

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate’s qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.

Job Description Summary :

The Student Employment Coordinator provides a full range of moderate to complex administrative and operational support services to ensure efficient, compliant, and high-quality student employment across Chapman University. Reporting to the Supervisor, Student Employment Program, this role plans, executes, and administers on-campus and off-campus student hiring functions, including managing peak periods with up to 2,400 hires per cycle. The Coordinator assists with hiring managers with end-to-end processes, mentors and coaches students on job readiness and onboarding, and processes high volumes of employment transactions, status changes, and data entry with accuracy and speed.

The incumbent maintains graduate assistantship hiring workflows, administers PeopleAdmin user training and troubleshooting, reviews and approves timecards, and prepares detailed reports to monitor compliance and operational performance. This position requires strong organizational, analytical, and communication skills, as well as proficiency with HR systems and reporting tools. The Student Employment Coordinator thrives in a fast-paced, dynamic environment, exercising initiative, sound judgment, and excellent customer service to support students, hiring managers, and campus partners

Responsibilities :

On- / Off- Campus Student Employment Functions

• Assist with planning, execution, and administration of on-campus student employment at Chapman, including Fall and Summer peak hiring seasons.
• Summer Hiring can range from 500-800 hires over the course of 30 days; Fall Hiring and Re-hiring range from 2000 – 2400 student hires within 90 days. Consequently, this role requires excellent prioritization, organization, speed, multi-tasking, excellent follow-through, and a personal inner drive to set and achieve big goals.
• Support hiring managers by providing reliable, fast, and efficient hiring transactions and end-to-end processes.
• Coordinate with, mentor, and coach student workers with applications, job readiness coaching, and onboarding processes.
• Consult with hiring managers to plan their hiring needs.
• Assist students with applications and job readiness coaching.
• Administrate, monitor, and oversee high volumes of change requests in a timely manner, which entails research, attention to detail, problem-solving, collaboration, and strong verbal and written communication.

Data Entry, Document / Record Digitization, and Maintenance

Maintain Graduate Assistantship Hiring Processes

Administrate PeopleAdmin training, user management, effective use, and trouble tickets

Reporting, Systems, Analysis, Timecard Management, and Correspondence Administration

Required Qualifications :

Special Instructions to Applicants :

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.