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Operations & Administrative Coordinator (Philadelphia)
Operations & Administrative Coordinator (Philadelphia)Mavuno Harvest • Philadelphia, PA, United States
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Operations & Administrative Coordinator (Philadelphia)

Operations & Administrative Coordinator (Philadelphia)

Mavuno Harvest • Philadelphia, PA, United States
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  • [job_card.full_time]
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Operations & Administrative Coordinator

Mavuno Harvest Philadelphia, PA (On-site)

Salary : $50,000$55,000 + full benefits

Mavuno Harvest is a mission-driven snack food company dedicated to bringing delicious dried fruit and nuts from small farming communities to U.S. consumers. We are growing quickly and looking for a highly organized, detail-oriented Operations & Administrative Coordinator to support our daily operations.

This is a hands-on, fast-paced role ideal for someone who loves structure, accuracy, and helping a business run smoothly. Youll work closely with our Floor Manager, Warehouse team, and CEO to ensure shipping, inventory, production planning, and customer communication all run seamlessly.

What Youll Do

  • Prepare shipping documents (BOLs, ASNs, packing lists, labels) with perfect accuracy
  • Schedule parcel and freight pickups; communicate with customers and distributors
  • Track shipments and resolve routing or delivery issues
  • Enter inventory adjustments and match POs to receiving paperwork
  • Maintain clean, organized digital files for all documents
  • Support production planning (prepare schedules, MO packets, materials lists)
  • Respond to customer and distributor emails professionally and promptly
  • Assist with bookkeeping tasks (invoice entry, deposits, vendor updates)
  • Pull sales reports and help prepare presentation decks
  • Coordinate with outside warehouses, freight partners, and vendors
  • Support general admin needs across operations and sales

What Were Looking For

  • Exceptional attention to detail zero tolerance for sloppy work
  • Highly organized, reliable, and proactive
  • Strong communication and writing skills
  • Comfortable working in a small, fast-moving company
  • Able to switch between tasks and manage priorities
  • Experience with logistics, inventory, customer service, or admin work is a plus
  • Proficiency with spreadsheets (Excel / Google Sheets)
  • Curiosity about how operations and supply chains work

    • Why Youll Love This Role

  • Youll have real ownership in a growing food company
  • Your work will directly impact production, shipping, and customer experience
  • Small team = meaningful responsibility and the chance to learn fast
  • Full healthcare coverage, PTO, and 401k match
  • Opportunity to grow into more operations, supply chain, or sales support over time

    • Compensation & Benefits

  • $50,000$55,000 salary
  • Full healthcare (company-paid)
  • 401k with 4% match
  • Two weeks PTO + paid holidays

    • How to Apply

  • Send your resume and a brief note on why youre a great fit to : phil@mavunoharvest.com
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